Foreign Service Directives
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This directive is now hosted by the National Joint Council, where it was co-developed by participating bargaining agents and public service employers. The document has not been changed and continues to apply. |
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- Foreword & Introduction
- Part I - General
- FSD 1 - Short title
- FSD 2 - Interpretation
- FSD 3 - Application
- FSD 4 - Accountable advances
- FSD 8 - Short-term assignments outside Canada
- Introduction
- Definitions
- Application
- Relocation Travel
- Shipment and Storage of Household Effects
- Incidental Relocation Expense Allowance
- Accommodation
- Meal Allowance
- Laundry and Dry Cleaning
- Commuting Assistance
- Weekend Travel Home
- Home communication
- Dependant Care
- Medical and Health Care
- Foreign Service Premium
- Post Differential Allowance
- Currency Exchange
- Employee Accompanied by Dependant(s)
- Assistance for Single Parents
- Part II - Pre-Posting
- FSD 9 - Medical and dental examinations
- FSD 10 - Posting loan
- Introduction
- Maximum Loan Amount
- Eligibility
- Timing
- Previous Loan
- Renegotiation
- Interest Rate
- Maximum Period of Loan
- Repayment Terms
- Early Repayment Options
- Loan Retirement
- Extension of Repayment Period
- Cancellation of Posting
- General instructions
- Forms
- Appendix
Financing of loans and advances to employees posted abroad under the Foreign Service Directives - Introduction
- Application
- Implementation
- Issue of loans and advances
- Records of loans and advances
- Repayment of posting loans
- Repayment of advances
- Repayment of loans and advances under special circumstances
- Enquiries
- FSD 12 - Travelling expenses for dependants on pre-posting briefing programs
- Part III - Relocation and Related Provisions
- FSD 14 - Travelling expenses for dependants on foreign language training
- FSD 15 - Relocation
- Application
- Interpretation
- Relocation Travel
- Travel reservations and entitlement
- Modes and standards of transportation
- Transportation in exceptional circumstances
- Travel via a circuitous route
- Temporary duty en route
- Accommodation while travelling
- Meals and other expenses while travelling
- Illness or injury while travelling
- Death while travelling
- Relocation of Household Effects
- Shipment and storage of household effects
- Weight limitations
- Preparation of inventory
- Shipment of private motor vehicle (PMV)
- Compensation for Damage and/or Loss of Household Effects and/or Accompanying Baggage on Relocation or During Long-Term Storage
- Damage and/or Loss of effects shipped or stored at public expense
- General Provisions
- Intent to claim for damage and/or loss to household effects
- Pro forma Intent to Claim against carrier
- Claim Requirements
- Damage and/or loss to accompanying baggage on relocation
- General Provisions
- Claim for damage and/or loss to accompanying baggage
- Limitations to coverage of accompanying baggage
- Limitations of compensation for damage and/or loss
- Compensation for damage and/or loss under Sections 15.18 and 15.19
- Claims up to $200
- Claims over $200 and under $500
- Claims over $500 and under $5000
- Claims over $5000
- Independent appraiser
- Accountable advance pending settlement of a claim (Sections 15.18 and 15.19)
- Other Relocation Expenses
- Househunting trips (HHT)
- Incidental relocation expense allowance
- Car rental expenses
- Living expenses in temporary accommodation
- Instructions
- Family separation expenses (FSE)
- Relocation in Specific Circumstances
- Termination of assignment outside Canada
- Early termination of posting
- Transfer between departments
- Relocation during long school holiday recess
- Person ceasing to be a dependant
- Dependants prohibited from accompanying an employee
- Expenses for a spouse qualifying as a dependant in mid-tour
- Managerial discretion
- Transitional provisions
- Submission of expense claims
- Appendix A - Living Expenses in Temporary Accommodation - Relocation to Post
- Appendix A1 - Living Expenses in Temporary Accommodation - Relocation to a Place of Duty in Canada
- Appendix B - Depreciation reference table
- Appendix B - Depreciation reference table - Scheduled guide
- Appendix C - Clothing betterment tables - Step by step use
- Clothing Betterment Tables - Step by Step Use
- FSD 16 - Assistance for a principal residence
- Introduction
- Part A - Employee as Tenant
- Part B - Employee as Homeowner
- Instruction for Section 16.04(a)
- Instructions for Section 16.04(b)
- Instructions for Section 16.05(c)
- Part C - Purchase and Sale of Principal Residence
- Guidelines for Section 16.06
- Instructions for Section 16.10
- Data
- First application for assistance
- FSD 17 - Assistance for spouses or common-law partners
- FSD 18 - Special family separation assistance
- Introduction
- Purpose
- Application
- General
- Waiver of Shelter Cost (FSD 25 - Shelter)
- Family Reunion Travel (FSD 51 - Family Reunion)
- Vacation Travel Assistance (FSD 50)
- Education and Education-related Provisions
- (FSD 30 - Post transportation and related expenses)
- (FSD 33 - Education assistance at a Lycée in Canada)
- (FSD 34 - Education allowances)
- (FSD 35 - Education travel)
- Relocation (FSD 15 - Relocation)
- Other Provisions
- Managerial Discretion
- Reporting Requirements
- Part IV - Shelter and related provisions
- Part V - Education and related care of dependant children
- FSD 32 - Day care assistance
- FSD 33 - Education assistance at a Lycée in Canada
- FSD 34 - Education allowances
- Introduction
- Definitions
- Elementary and secondary education at the post
- Elementary and secondary education in Canada
- Secondary education away from post but not in Canada
- Post-secondary education
- Refundable deposit/accountable advance
- Relocation during an academic year
- Special education allowance
- Application
- Forms
- Appendix
Summary of Education Provisions
- FSD 35 - Education travel
- Part VI - Medical and related expenses
- Part VII - Holidays, leave and personal travel
- FSD 44 - Holidays
- FSD 45 - Foreign service travel credit bank and Foreign service leave credit bank
- FSD 46 - Post leave/option
- FSD 47 - Leave for post-attributable injury and illness
- FSD 48 - Other leave
- FSD 50 - Vacation travel assistance
- FSD 51 - Family reunion
- Introduction
- Family Reunion Travel Allowance
- Child/Student Travelling to Mission
- Family Reunion for Unaccompanied Employees
- Family Reunion for Employee-Couples
- Visiting Under Custody Arrangements
- Family Reunion away from Mission
- Period of Entitlement
- Travel leave
- Appendices
- Telephone Calls to Dependants
- Appendix A
Family Reunion Travel
Dependent Student 21 Years of Age or Less - Appendix B
Family Reunion Travel
Dependent Student Reached 21 But Not 24 Years of Age - Appendix C
Family Reunion Travel
Dependent Child Not In School - Appendix D
Family Reunion Travel
Other Situations - Appendix E
Family Reunion Travel
Away from Mission under FSD 51.08
- FSD 54 - Compassionate travel
- Part VIII - Allowances and related provisions
- Part IX - Departure from mission
- FSD 64 - Emergency evacuation and loss
- Introduction
- Application
- Travelling and Living Expenses
- Related Provisions - General
- Employee at Mission During Emergency Evacuation Conditions
- Safeguarding of Employees' Material Possessions
- Loss and Damage of Employees' Material Possessions
- Telephone Calls
- Additional Expenses
- Appendix
Related provisions - Emergency evacuation - Introduction
- I Accountable advances
- II Deemed loss
- III Accounting and claim procedure
- IV Compensation for loss/damage
- V Personal automobile
- VI Posting loan
- VII Removal of effects
- VIII Reassignment
- IX Shelter cost
- FSD 66 - Death abroad of an employee or dependant
- FSD 64 - Emergency evacuation and loss
- Part X - Administrative provisions