POLICY NOTICE

Foreign Service Directives – Allowances and Dollar Amounts – April 1, 2004

FSD 17 - Appendix – Special short-term separation assistance for spouses or common-law partners – June 1, 2004

Subject:  Foreign Service Directives – Allowances and Dollar Amounts

1.         Provision is made under the Foreign Service Directives (FSD) to revise certain allowance and dollar amounts on the first of April each year in accordance with the methodologies agreed to in the National Joint Council Committee (NJC) on Foreign Service Directives.

2.         Effective April 1, 2004, these allowances and dollar amounts are increased by 3.11 per cent.

3.         The fixed rates for the personal use of a Crown-held automobile or alternative transportation under the provisions of FSD 30, Post Transportation and Related Expenses, remain unchanged pending a review of the methodology.

4.         The following changes are effective April 1, 2004, except for FSD 17 – Appendix – Special Short-term Separation Assistance for Spouses and Common-law Partners, which is effective June 1, 2004.

FSD 10 – Posting Loan

Increase the maximum amount of the loan from  $31,991 to $32,986 or up to 50 per cent of gross annual salary in effect at the time the loan is approved, whichever is the lesser.

FSD 15 – Relocation

FSD 15.31 – Incidental Relocation Expense Allowance

Increase the incidental relocation expense allowance from $2,327 to $2,399 per relocation.

FSD 15.32 – Car Rental Expenses

Increase the amount which may be claimed for car rental expenses under FSD 15.32(a) and (c) from $776 to $800 per relocation, and under (b) from $1,164 to $1,200 per relocation.

FSD 17 - Appendix - Special Short-Term Separation Assistance for Spouses or Common-law Partners

Special Short-term Separation Assistance for Spouses or Common-law Partners was introduced on June 1, 2001, on a trial basis, for three years and is scheduled to be reviewed two months prior to the expiry date of the trial period, that is, no later than April 1, 2004, to decide if it would be extended, incorporated into the Directive on a permanent basis, or terminated.  This review may include amendments, as agreed.

It has been agreed to extend this assistance for an additional one-year period to May 31, 2005 to provide additional time to complete the scheduled review.

FSD 25 - Shelter – Shelter Cost

The methodology for the determination of adjustments to employees' shelter costs on April 1st of each year has been revised effective April 1, 2004.  A Policy Notice will be published shortly explaining the rationale and methodology for the determination of increases to employees' shelter cost on April 1st of each year.

Appendix A applies to all employees except those who arrived at post before April 1, 2002, and for whom Appendix A would have represented an increase in shelter cost which exceeded the permissible increase under the revised methodology.  Shelter cost for those employees is found in Appendix B.

The protected employees will continue to pay the shelter cost in Appendix B, adjusted April 1, 2004, by 1.1%, and annually thereafter by the Consumer Price Index movements, until the end of their posting, excluding extensions and cross-postings.

Where the relevant Appendix B shelter cost exceeds that of Appendix A, the latter shall apply.

Appendix A - Employee Shelter Cost (dollars per month) April 1, 2004

The Table below applies to all employees at post on April 1, 2004 on the basis of actual salary received on that date.

SHELTER COST TABLE EFFECTIVE APRIL 1, 2004

SALARY GROUP

HOUSEHOLD SIZE

1

2

3

4

5 & +

28,000 to 29,999

560

626

664

692

713

30,000 to 31,999

578

644

683

710

731

32,000 to 33,999

596

661

700

727

748

34,000 to 35,999

612

677

716

743

764

36,000 to 37,999

627

693

731

759

780

38,000 to 39,999

641

707

746

773

794

40,000 to 41,999

655

721

759

787

808

42,000 to 43,999

668

734

773

800

821

44,000 to 45,999

681

747

785

812

834

46,000 to 47,999

693

759

797

824

846

48,000 to 49,999

704

770

808

836

857

50,000 to 54,999

723

789

827

855

876

55,000 to 59,999

748

814

852

880

901

60,000 to 64,999

771

837

875

903

924

65,000 to 69,999

792

858

897

924

945

70,000 to 74,999

812

878

916

943

965

75,000 to 79,999

830

896

934

962

983

80,000 to 89,999

856

921

960

987

1,008

90,000 to 99,999

886

952

990

1,018

1,039

100,000 to 109,999

914

979

1,018

1,045

1,066

110,000 to 119,999

939

1,004

1,043

1,070

1,091

120,000 to 129,999

962

1,027

1,066

1,093

1,114

130,000 to 139,999

983

1,049

1,087

1,114

1,136

140,000 to 149,999

1,002

1,068

1,107

1,134

1,155

150,000 & +

1,021

1,087

1,125

1,152

1,174

NOTE:  Notwithstanding the provisions of Section 51 of the Public Service Staff Relations Act, revisions to this Appendix shall not constitute a change in terms and conditions of employment for employees subject to the Foreign Service Directives.

Appendix B - Employee Shelter Cost (dollars per month) April 1, 2004

Number of Persons in Household

Salary Group

1 person

90,000 - 99,999

894

100,000 – and up

894

NOTES:

1.         This table applies to those employees who arrived at post prior to April 1, 2002 in accordance with FSD 25.08(a)(ii).

2.         This table represents the 2003 Shelter Cost table increased by 1.1%, which is the increase from November 2002 to November 2003 as reported by Statistics Canada.

3.         When no shelter cost is listed in Appendix B, the shelter cost in Appendix A applies.

4.         Notwithstanding the provisions of Section 51 of the Public Service Staff Relations Act, revisions to this Appendix shall not constitute a change in terms and conditions of employment for employees subject to the Foreign Service Directives.

FSD 32 - Day Care Assistance

Various dollar amounts have been revised effective April 1, 2004, to reflect 2004 rates, as follows:

FSD 56 – Foreign Service Premium – Appendix A

The Table below reflects FSP rates effective April 1, 2004.  An employee at post on March 31, 2004 shall not receive a lesser premium on April 1, 2004 than that which would have been received on the basis of the salary range in effect on March 31, 2004. In effect, all employees at post on March 31, 2004 shall receive an increase in FSP of 3.11 per cent on April 1, 2004.

FOREIGN SERVICE PREMIUM TABLE EFFECTIVE APRIL 1, 2004

 

STEPS

SALARY RANGES

I

II

III

IV

V

VI

 

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168 +)

UNACCOMPANIED

0 to 44,017

4,762

7,140

9,523

10,473

11,425

12,378

44,018 to 65,970

5,000

7,496

10,000

10,997

11,998

12,996

65,971 to 87,957

5,239

7,856

10,473

11,519

12,567

13,624

87,958 to 109,946

5,473

8,215

10,950

12,044

13,139

14,235

109,947 & over

5,714

8,571

11,425

12,567

13,713

14,857

ACCOMPANIED BY ONE DEPENDANT

0 to 44,017

6,549

9,821

13,091

14,400

15,711

17,017

44,018 to 65,970

6,874

10,313

13,747

14,912

16,500

17,876

65,971 to 87,957

7,201

10,804

14,400

15,623

17,285

18,728

87,958 to 109,946

7,530

11,296

15,058

16,334

18,071

19,573

109,947 & over

7,855

11,783

15,711

17,047

18,855

20,424

ACCOMPANIED BY TWO OR MORE DEPENDANTS

0 to 44,017

8,033

12,054

16,071

17,676

19,276

20,887

44,018 to 65,970

8,435

12,654

16,870

18,562

20,240

21,937

65,971 to 87,957

8,839

13,255

17,676

19,446

21,208

22,977

87,958 to 109,946

9,242

13,860

18,475

20,328

22,171

24,016

109,947 & over

9,643

14,461

19,276

21,209

23,132

25,066

FSD 58 – Post Differential Allowance

The table below reflects the Post Differential Allowance rates effective April 1, 2004:

POST DIFFERENTIAL ALLOWANCE TABLE EFFECTIVE APRIL 1, 2004

LEVEL

UNACCOMPANIED

ACCOMPANIED BY
ONE DEPENDANT

ACCOMPANIED BY TWO OR MORE DEPENDANTS

I

2,639

3,296

3,960

II

3,963

4,950

5,940

III

5,277

6,596

7,917

IV

7,917

9,894

11,873

V

10,555

13,196

15,833

Enquiries

Requests for more information or clarification should be addressed to departmental personnel.

Designated departmental officials may contact:

G.R. Clayburn
Senior Policy Analyst
Safety, Health and Employee Services Group
Labour Relations & Compensation Operations
Human Resources Management Office
Treasury Board of Canada, Secretariat
Telephone (613)941-4608
Fax (613)952-3002
Clayburn.George@tbs-sct.gc.ca