The following changes to the FSD listed below have been approved by the Executive Committee on June 23, 2004 and are effective June 1, 2004 except where noted differently.

(1)        FSD 15 – RELOCATION

A Table of Contents has been produced to assist in the use of FSD 15.

Table of Contents

15.01                        Application
15.02                        Interpretation (definitions)
Relocation Travel
15.03                        Travel and reservation entitlements
15.04                        Modes and standards of transportation
15.04(a)                        Option of Non-accountable Relocation Travel Allowance (NAA)
15.04(a)(A)                        Transportation by Air
15.04(a)(A)(vi)                        Travel by air - Non-accountable Relocation Travel Allowance (NAA)
15.04(b)                        Transportation where air services not used
15.04(b)(v)                        Travel by PMV - Non-accountable Relocation Travel Allowance (NAA)
15.04(b)(vi)                        Transportation Entitlement - Travel by Sea
15.04(b)(vii)                        Travel by sea - Non-Accountable Relocation Travel Allowance (NAA)
15.04(c)                        Transportation in exceptional circumstances
15.05                        Travel via a circuitous route
15.06(a)                        Stopovers
15.06(b)                        Rest periods
15.07                        Temporary duty en route
15.08                        Accommodation while travelling
15.08(a)                        Commercial accommodation
15.08(b)                        Private accommodation
15.09/15.10                        Meals and other expenses while travelling
15.11                        Illness or injury while travelling
15.12                        Death while travelling
Relocation of Household Effects
15.13                        Shipment and storage of household effects
15.13(a)                        On relocation to a post or between posts
15.13(b)                        Subsequent shipment of household effects
15.13(c)                        On relocation from a post to a place of duty in Canada
15.13(d)                        Modes of shipment
15.13(e)                        Restrictions applying to shipments
15.14                        Weight Limitations
15.15                        Preparation of inventory
15.16                        (blank)
15.17                        Shipment of private motor vehicle (PMV)
Compensation for Damage And/or Loss of Household Effects And/or Accompanying Baggage on Relocation or During Long-term Storage
15.18                        Damage and/or Loss of effects shipped or stored at public expense
15.18(a)/(b)                        General Provisions
15.18(c)                        Intent to claim for damage and/or loss to household effects
15.18(c)                        Pro forma Intent to Claim against carrier
Guideline 3
15.18(d)/(e)                        Claims Requirements
15.19                        Damage and/or loss to accompanying baggage on relocation
15.19(a)                        General Provisions
15.19(b)                        Claim for damage and/or loss to accompanying baggage
15.19(c)                        Limitations to coverage of accompanying baggage
15.20                        Limitations of compensation for damage and loss
15.21                        Compensation for Damage and/or Loss under Section 15.18 and 15.19
15.21(a)                        Claims up to $200
15.21(b)                        Claims over $200 and under $500
15.21(c)                        Claims over $500 and under $5000
15.21(d)                        Claims over $5000
15.22                        (blank)
15.23                        (blank)
15.24                        Independent appraiser
15.25                        Accountable advance pending settlement of a claim (Section 15.18 and 15.19)
15.26                        (blank)
Other Relocation Expenses
15.27                        (blank)
15.28                        (blank)
15.29                        (blank)
15.30                        Househunting trips (HHT)
15.31                        Incidental relocation expense allowance
15.32                        Car rental expenses
15.33                        Living expenses in temporary accommodation
15.33(a)                        General
15.33(a)(i)                        Hotel Accommodation
15.33(a)(ii)                        Self-Contained Accommodation
15.33(a)(iii)                        Private Non-commercial Accommodation
15.33(a)(iv)                        Permanent Crown-held Accommodation
15.33(a)                        Incidental expenses outside Canada and USA
Instruction 2(a)
15.33(a)                        Incidental expenses within Canada and USA
Instruction 2(b)
15.33(b)                        On relocation to a post
15.33(c)                        On relocation to a place of duty in Canada
15.34                        Family separation expenses (FSE)
15.34(a)                        FSE - General
15.34(b)                        FSE on relocation to a place of duty in Canada
15.34(c)                        FSE on relocation to a post
Relocation in Specific Circumstances
15.35                        Termination of Assignment outside Canada
15.35(a)                        Retirement
15.35(b)                        Workforce Adjustment
15.35(c)                        Employee's Death
15.35(d)                        Resignation or Dismissal
15.35(e)                        Extended periods of leave without pay
15.36                        Early Termination of Posting
15.37                        Transfer between Departments
15.38                        Relocation during long school holiday recess
15.39                        Person ceasing to be a dependant
15.40                        Dependants prohibited from accompanying an employee
15.41                        Relocation expense for a spouse qualifying as a dependant in mid-tour
15.42                        Managerial discretion
15.43                        Transitional provisions
15.44                        Submission of expense claims
Appendix A - Living Expenses in Temporary Accommodation - Relocation to Post
Appendix B - Depreciation Reference Table
Appendix C - Clothing Betterment Tables - Step by step use

(2)        FSD 34 - EDUCATION ALLOWANCES

FSD 34.04(b) Secondary Schooling in Canada. A second paragraph is added to Instruction 3, to include packing and local transportation of a student's personal effects for storage between school years as follows:

At the discretion of the deputy head, at the specific request of an employee this allowance may include costs for packing and/or local transportation (pick-up and delivery) of the student's personal effects where it can be demonstrated that;

(a)        no other option is available or practicable; or

(b)        it is a requirement of the commercial storage facility, where other storage facilities or arrangements are not available or practicable; or

(c)        the proposed arrangement is cost-effective, having regard to other possible arrangements for the storage of the student's effects.

(3)        FSD 51 - FAMILY REUNION – FSD - 51.07 Visiting Under Custody Arrangements

An Instruction following FSD 51.07(a) is added to preclude the reduction of Family Reunion Travel under FSD 51.07(a), as follows:

Instruction

In applying FSD 51.07(a), where the location of the child's other parent is at a mission outside Canada, and that parent is an employee/spouse/common-law partner subject to the Foreign Service Directives, the family reunion travel allowance shall not be reduced to reflect the cost of travel between the child's other parent and the employee's headquarters city.

An Instruction following FSD 51.07(b) is added to preclude reduction of Family Reunion Travel under FSD 51.07(b), as follows:

Instruction

In applying FSD 51.07(b), where the location of the child is at a mission outside Canada with a parent who is an employee/spouse common-law partner subject to the Foreign Service Directives, the family reunion travel allowance shall not be reduced to reflect the cost of travel between the location of the child and the employee's headquarters city.

Instruction 3 following FSD 51.07 is renumbered to Instruction 4 and a new Instruction 3 is added to clarify the total number of trips that may be authorized in a twelve-month period, as follows:

3. Where travel is permissible under Sections 51.07(a) and (b) for the same child, the total number of trips, which may be authorized in a twelve-month period, is two trips.

(4)        FSD 56 – FOREIGN SERVICE INCENTIVE ALLOWANCES – FSD 56.10 – Post Specific Allowance (PSA) – Appendix

The Table below reflects the PSA rate effective June 1, 2004. Employees are to be advised that the London and Paris rates appear to be anomalies and that further study will be undertaken, and that they can anticipate a reduction in 2005.

Post

(alphabetical order)

PSA

2004

Abidjan

$3,725

Abu Dhabi

$3,748

Abuja

$2,962

Accra

$3,840

Addis Abba

$4,781

Algiers

$7,248

Almaty

$8,595

Amman

$3,579

Anchorage

$3,291

Ankara

$6,169

Athens

$4,556

Atlanta

$1,704

Auckland

$5,997

Bamako

$3,737

Bangkok

$4,249

Barcelona

$4,873

Beijing

$4,580

Beirut

$4,402

Belgrade

$4,733

Berlin

$4,063

Berne

$4,925

Bogota

$1,986

Bonn

$4,016

Boston

$1,171

Brasilia

$3,459

Bratislava

$5,865

Bridgetown

$2,382

Brunei

$6,600

Brussels

$4,738

Bucharest

$5,909

Budapest

$3,914

Buenos Aires

$3,578

Buffalo

$1,375

Cairo

$2,092

Canberra

$7,601

Capetown

$4,628

Caracas

$1,684

Chandigarh

$3,988

Chicago

$1,737

Chongqing

$4,887

Colombo

$2,538

Colorado Springs

$2,846

Conakry

$5,137

Copenhagen

$4,590

Cotonou

$3,631

Dakar

$3,688

Dallas

$2,070

Damascus

$4,203

Dar Es Salaam

$4,738

Denver

$2,406

Detroit

$1,509

Dhaka

$4,442

Dubai

$3,748

Dublin

$4,355

Dusseldorf

$4,062

Fukuoka

$5,921

Geneva

$4,964

Georgetown

$2,629

Guadalajara

$1,631

Guangzhou

$4,595

Guatemala

$2,163

Hamburg

$4,058

Hanoi

$5,806

Harare

$5,169

Havana

$1,280

Helsinki

$4,941

Ho Chi Minh

$5,533

Hong Kong

$4,251

Houston

$2,151

Islamabad

$2,974

Jeddah

$3,897

Jakarta

$5,807

Johannesburg

$4,353

Kabul

$4,847

Kathmandu

$8,309

Khartoum

$5,219

Kiev

$4,626

Kigali

$4,722

Kingston

$1,730

Kinshasa

$5,708

Kuala Lumpur

$4,763

Kuwait City

$3,921

La Paz

$2,343

Lagos

$2,962

Libreville

$4,031

Lima

$2,388

Lisbon

$4,735

London

$5,663

Los Angeles

$2,610

Lusaka

$5,389

Lyon

$5,100

Madrid

$4,716

Managua

$1,439

Manila

$4,866

Maputo

$4,643

Mexico

$1,488

Miami

$1,520

Milan

$3,902

Minneapolis

$2,142

Moscow

$4,446

Mumbai

$3,885

Monterrey

$1,391

Montevideo

$3,672

Munich

$4,042

Nagoya

$5,622

New York

$1,239

New-Delhi

$3,883

Niamey

$3,627

Niarobi

$4,398

Osaka

$5,683

Oslo

$4,516

Ouagadougou

$3,616

Panama

$1,449

Paris

$4,842

Philadelphia

$1,427

Phnom Penh

$5,518

Phoenix

$2,490

Port of Spain

$2,819

Port-au-Prince

$1,750

Prague

$5,040

Pretoria

$4,398

Princeton

$1,318

Pristina

$4,898

Quito

$1,929

Rabat

$4,602

Raleigh

$806

Ramalah

$5,684

Reyjavik

$2,973

Riga

$4,658

Rio de Janeiro

$3,193

Riyadh

$4,225

Rome

$3,927

San Diego

$2,447

San Francisco

$2,826

San Jose - Costa Rica

$1,360

San Jose - California

$2,660

San Salvador

$1,997

Santiago

$3,423

Santo Domingo

$2,350

Sao Paulo

$3,067

Sarajevo

$4,859

Seattle

$2,604

Seoul

$3,398

Shanghai

$4,580

Singapore

$6,458

St. Petersburg

$4,443

Stockholm

$4,301

Sydney

$7,301

Taipei

$4,472

Tegucigalpa

$2,044

Tehran

$4,872

Tel Aviv

$5,684

The Hague

$4,442

Tirana

$6,576

Tokyo

$5,350

Tripoli

$1,616

Tunis

$4,176

Vatican

$3,927

Vienna

$4,972

Warsaw

$3,718

Washington DC

$1,550

Wellington

$6,296

Wichita - USA

$2,344

Yaounde

$4,378

Zagreb

$5,208

(5)        FSD 64 - EMERGENCY EVACUATION AND LOSS - FSD 64.07 Loss and Damage of Employees' Material Possessions

FSD 64.07 is amended to provide assistance to an employee who suffers damage or loss of personal household effects in a high-risk area. Employees are to be reminded that they are responsible to obtain tenants' insurance for personal household goods and effects that is standard at the post.

64.07

(a)        The purpose of this section is to compensate an employee for damage/loss of personal and/or household effects, including monetary loss, where such loss is attributable to an emergency evacuation or to a natural disaster or catastrophic event:

(i)         which would only be insured by a "high-risk" policy of insurance; or

(ii)        which would have been avoided or minimized if the employee had not been evacuated, and/or

(iii)       which would otherwise have been covered by the employee's standard policy of insurance, which has been invalidated by the insurer.

(b)            Subject to Section 64.08, where an employee has suffered loss and/or damage of material possessions because the events described in Section 64.01 have occurred, whether or not there has been an emergency evacuation, the deputy head may authorize compensation for such loss/damage up to the maximum amount established in FSD 15.20 for loss and/or damage of personal and household effects, and for monetary loss only in the form of bank deposits, up to an amount equal to six months' salary, where,

(i)         compensation shall be determined in accordance with the relevant provisions of FSD 15 – Relocation, for damage and/or loss of household effects on relocation, as appropriate;

(ii)        the amount of compensation, if any, to be paid for monetary loss, where the deputy head considers that the employee has not taken reasonable precautions against such loss, shall be determined by the appropriate foreign service interdepartmental co-ordinating committee; and

(iii)       compensation shall include the amount of any insurance deductible charged against a special high-risk insurance policy which provides protection from natural disasters, civil unrest, or other events which may cause an emergency evacuation;

except that :

(c)        In the absence of a standard tenant's policy of insurance for personal and household effects, an employee may only claim compensation for damage/loss of effects,

(i)         where a standard tenant's policy of insurance for personal and household effects would not cover the risk or would be invalidated by that risk; or

(ii)        where the damage/loss would have been avoided or minimized if the employee had not been evacuated;

and

(iii)       the amount of compensation payable for loss/damage of effects shall be reduced by an amount determined by the deputy head, on the advice of the appropriate foreign service interdepartmental co-ordinating committee, to reflect the cost of a standard tenant's policy in Ottawa for personal and household effects, on the basis of the employee's inventory, for the period of time from the date of occupancy of permanent accommodation at the mission to the end of the policy year in which the evacuation occurred.

Guidelines

1.         When the deputy head declares an evacuation and an employee is required to remain at mission for operational reasons, the employee will be deemed to have been evacuated for the purposes of FSD 64.07.

2.         It is the employee's responsibility to take out a standard tenant's policy of insurance for personal and household effects. Except as specified in Sections 64.07(a) and (c), a claim for damage/loss of effects which would be covered by such a policy will not be considered under this directive.

3.         Where employees are evacuated and do not return to mission, claims up to $500 for the loss of foodstuffs and perishable items will be accepted without receipts. Alternatively, claims beyond this amount should be supported by receipts, for all losses claimed.

4.         Where employees are evacuated and return to mission, claims up to $500 for the loss of foodstuffs and perishable items shall be considered by the deputy head on the recommendation of Mission administration. Alternatively, claims beyond this amount may be considered, when supported by receipts, for all losses claimed.

5.         Where inventories have not been updated prior to evacuation, the inventory for relocation to the mission will be used.

6.         For those items obtained after arrival at mission and not yet added to the employee's inventory, reimbursement will be considered on the basis of proof of purchase and possession acceptable to the deputy head.

7.         On June 1, 2002, the maximum amount of compensation established in FSD 15.20 is $140,000; this excludes monetary loss.

FSD 64.08 is amended to clarify the employee's responsibility to report any reimbursement that the employee may receive when losses have been incurred as a result of an emergency evacuation or to a natural disaster or catastrophic event:

64.08   Any reimbursement from insurance or other source received by the employee as payment for incurred losses shall be reported by the employee and deducted from the compensation referred to in Section 64.07.

Enquiries

Requests for more information or clarification should be addressed to designated departmental personnel. Designated departmental officials may contact:

G R Clayburn
Senior Policy Analyst
Safety, Health and Employee Services Group
Labour Relations & Compensation Operations
Human Resources Management Office
Treasury Board of Canada, Secretariat
Telephone (613) 941-4608
Fax (613) 952-3002
Clayburn.George@tbs-sct.gc.ca