Policy Notice

1. Provision is made under the Foreign Service Directives (FSD) to revise certain allowance and dollar amounts on the first of April each year in accordance with the methodologies agreed to in the National Joint Council Committee (NJC) on Foreign Service Directives.

2. Effective April 1, 2009, these allowances and dollar amounts are increased by 2.5 per cent.

3. These revised amounts have been included within the NJC Communiqué entitled "New Foreign Service Directives effective April 1, 2009" and incorporated into the Foreign Service Directives effective April 1, 2009.

FSD 10 – Posting Loan

Increase the maximum amount of the loan from $36,720 to $37,638 or up to 50 per cent of gross annual salary in effect at the time the loan is approved, whichever is the lesser.

FSD 15 – Relocation

FSD 15.31 – Incidental Relocation Expense Allowance

Increase the incidental relocation expense allowance from $2,769 to $2,838 per relocation.

FSD 15.32 – Car Rental Expenses

Increase the amount, which may be claimed for car rental expenses under:

FSD 15.32 (a) and (c) from $891 to $913 per relocation, and

FSD 15.32 (b) from $1,336 to $ 1,369 per relocation.

FSD 25 – Shelter – Shelter Cost

1. The Shelter Cost Table at Appendix A to FSD 25, which was established on April 1, 2004, following publication of the Census, remained in effect until March 31, 2009. In May 2008, Statistics Canada issued the 2006 Census results. As part of the approved methodology, the Shelter Cost table must be updated every 5 years to take into consideration new Census data. Appendix A to FSD 25 effective April 1, 2009, reflects actual Ottawa/Gatineau rental costs on the basis of salary and applies to all employees at post on April 1, 2009.

2. The salary that the employee is actually receiving will determine the initial shelter cost at the time of occupancy of permanent accommodation, and any subsequent increase in salary, including a retroactive increase, will not have an impact on the employee's shelter cost until the following April 1st. The employee's annual salary on April 1 of each year will determine the employee's salary group. As long as an employee's salary remains within the same salary group, there will not be any increase in shelter cost until the table is re-based.

3. Adjustments to recognize changes in household size because of the arrival and departure of dependants would continue in accordance with the provisions of FSD 25.12(a)(ii), on the basis of the employee's salary used to determine the shelter cost before the change in household size.

Appendix A – Employee shelter cost (dollars per month) – April 1, 2009

The Table below, which has been included for greater clarity and ease of reference, applies to all employees at post on April 1, 2009, on the basis of actual salary received on that date.

Salary Group

Number of persons in household

1 in household

2 in household

3 in household

4 in household

5 or more in household

28,000

-

29,999

605

675

716

745

768

30,000

-

31,999

626

697

738

767

789

32,000

-

33,999

647

717

758

787

809

34,000

-

35,999

666

736

777

806

828

36,000

-

37,999

684

754

795

824

846

38,000

-

39,999

701

771

812

841

863

40,000

-

41,999

717

787

828

857

880

42,000

-

43,999

732

802

843

872

895

44,000

-

45,999

747

817

858

887

910

46,000

-

47,999

761

831

872

901

924

48,000

-

49,999

774

845

886

915

937

50,000

-

54,999

797

867

908

937

960

55,000

-

59,999

826

896

937

966

989

60,000

-

64,999

853

923

964

993

1,016

65,000

-

69,999

878

948

989

1,018

1,041

70,000

-

74,999

901

971

1,012

1,041

1,064

75,000

-

79,999

923

993

1,034

1,063

1,085

80,000

-

89,999

953

1,023

1,064

1,093

1,115

90,000

-

99,999

988

1,059

1,100

1,129

1,151

100,000

-

109,999

1,021

1,091

1,132

1,161

1,184

110,000

-

119,999

1,050

1,120

1,161

1,190

1,213

120,000

-

129,999

1,077

1,147

1,188

1,217

1,240

130,000

-

139,999

1,102

1,172

1,213

1,242

1,265

140,000

-

149,999

1,125

1,195

1,236

1,265

1,288

150,000

&

over

1,147

1,217

1,258

1,287

1,310

NOTE: Notwithstanding the provisions of Section 107 of the Public Service Labour Relations Act, revisions to this Appendix shall not constitute a change in terms and conditions of employment for employees subject to the Foreign Service Directives.

FSD 30 – Post Transportation and Related Expenses

The fixed rates for the personal use of a Crown-held automobile or alternative transportation under the provisions of this Directive remain unchanged pending a review of the methodology.

FSD 56 – Foreign Service Premium – Appendix A and C – April 1, 2009

The table below reflects Appendix A – Foreign Service Premium rates effective April 1, 2009.

An employee who arrives at post on or after April 1, 2009, unless subject to transitional provisions of section 56.02, shall receive a Foreign Service Premium based on Appendix A to FSD 56.

UNACCOMPANIED

Steps

I

II

III

IV

V

VI

Points

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

Premium

6,157

9,235

12,007

13,207

14,527

15,690

              

ACCOMPANIED BY ONE DEPENDANT

Steps

I

II

III

IV

V

VI

Points

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

Premium

8,620

12,930

16,809

18,490

20,339

21,966

               

ACCOMPANIED BY TWO DEPENDANTS

Steps

I

II

III

IV

V

VI

Points

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

Premium

10,344

15,516

20,171

22,188

24,406

26,359

               

ACCOMPANIED BY THREE DEPENDANTS

Steps

I

II

III

IV

V

VI

Points

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

Premium

10,861

16,291

21,180

23,297

25,627

27,677

               

ACCOMPANIED BY FOUR OR MORE DEPENDANTS

Steps

I

II

III

IV

V

VI

Points

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

Premium

11,404

17,106

22,238

24,462

26,908

29,061

The table below reflects Appendix C – Transitional Foreign Service Premium rates effective April 1, 2009.

An employee at post prior to April 1, 2009, shall receive Foreign Service Premium based on Appendix C to FSD 56 until the rate under Appendix A is equal to or greater than the rate under Appendix C, or the completion of posting, excluding any extension, whichever comes earlier.


UNACCOMPANIED

Salary ranges

Steps

 

I

II

III

IV

V

VI

$

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

$100,363 to $125,453

6,244

9,374

12,494

13,742

14,992

16,243

$125,454 & over

6,520

9,780

13,037

14,340

15,648

16,951

             

ACCOMPANIED BY ONE DEPENDANT

Salary ranges

Steps

 

I

II

III

IV

V

VI

$

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

$100,363 to $125,453

8,593

12,889

17,181

18,639

20,620

22,334

$125,454 & over

8,963

13,445

17,927

19,452

21,514

23,304

             

ACCOMPANIED BY TWO OR MORE DEPENDANTS

Salary range

Steps

 

I

II

III

IV

V

VI

$

(0-23)

(24-59)

(60-95)

(96-131)

(132-167)

(168+)

$100,363 to $125,453

10,545

15,815

21,082

23,194

25,298

27,403

$125,454 & over

11,003

16,500

21,993

24,200

26,394

28,602

FSD 58 – Post Differential Allowance – April 1, 2009

Post Rating

Unaccompanied

Accompanied by One Dependant

Accompanied by Two Dependants

Accompanied by Three Dependants

Accompanied by Four or More Dependants

 

($)

($)

($)

($)

($)

I

3,010

3,913

4,519

4,666

4,786

II

4,522

5,879

6,783

7,010

7,235

III

6,021

7,827

9,034

9,333

9,633

IV

9,034

11,744

13,552

14,004

14,455

V

12,045

15,658

18,068

18,669

19,272

Enquiries

Requests for more information or clarification should be addressed to departmental designated officials.

Designated departmental officials may contact either:

Cynthia Nash
Senior Policy Analyst
Excluded Groups and Administrative Policies
Treasury Board of Canada, Secretariat
Telephone (613) 946-3714
Cynthia.Nash@tbs-sct.gc.ca

Kimberley Gowing
Policy Analyst
Excluded Groups and Administrative Policies
Treasury Board of Canada, Secretariat
Telephone (613) 952-3256
Fax (613) 952-3002
Kim.Gowing@tbs-sct.gc.ca