For the National Joint Council Executive Committee

for Fiscal Year 2015-2016

Purpose

At the September 10, 2009 National Joint Council (NJC) Executive Committee meeting, the Committee requested to receive, once a year or as required, a report on trends on the NJC Travel Directive, Appendix D – Meals and Allowances – International.  The report provides an overview of quarterly updates for awareness purposes.

Background

Overview for the Period of April 1st, 2015 – March 31st, 2016

+ 25% Germany (Dusseldorf) + 25% Brazil (Rio de Janeiro)
+ 27% Mexico  + 27% Russia (Moscow) + 27% Lebanon
+ 30% Taiwan + 34% Laos +39% Bulgaria
+ 45% Malawi + 48% Rwanda + 67% Tajikistan

 

- 29% Macedonia  - 31% Mongolia
- 42% Zambia - 46% Timor-Leste

 

Strategic Communications

Annex A

National Joint Council Travel Directive – Appendix “D”

Rate / Allowance: Meals and allowances – International

References: Appendix D (http://www.njc-cnm.gc.ca/directive/app_d.php?lang=eng)

Description

Appendix D of the Travel Directive establishes the rates and allowances for Module 4 of the Directive for private non-commercial accommodation, meals and incidental expenses at locations abroad, established by country/city (excluding the USA). The currency used for the reimbursement depends on the travel location.

Methodology

The meal rates are calculated by Statistics Canada based on a survey methodology established by the Treasury Board. Surveys are sent to Canadian High Commissions, Embassies and Consulates abroad for completion and resulting data is compiled by Statistics Canada for the Meal Rate Committee (comprised of Treasury Board, Statistics Canada, Department of Foreign Affairs, Trade and Development, and the Department of National Defense) for review. The rates for breakfast, lunch and dinner result from the collection of two data sources: (1) a meal survey where meal costs in multiple hotels, cafeterias and restaurants are collected and (2) tracking the international Consumer Price Index (CPI) and foreign currency values. The meal rates include an amount to cover taxes and tips.

Seventy-five percent (75%) of the meal and incidental allowances are paid starting on the thirty-first (31st) consecutive calendar day of travel status (while at the same location) when corporate residences and or apartment hotels are available to a traveler in the area surrounding the workplace, or the traveler chooses to stay in private non-commercial accommodation.

The Government Travel Committee determines the private non-commercial accommodation allowance. The allowance is based on "best practices" benchmark and was put in place as an incentive to encourage travelers to use private non-commercial accommodation rather than more expensive hotels.

The different percentages for the incidental expense allowances are adjusted by the Government Travel Committee to reflect changes in the overall market.

The Government Travel Committee also determines the weekend travel home and weekend travel‑alternative allowances. It is a global allowance based on the most economical return airfare, the necessary return ground transportation to and from the carrier's terminal, and meals en route. Refer to section 3.4.12 of the Travel Directive.

Review Process

Numerous meal rates are reviewed every quarter and resulting revisions, if any, are effective January 1, April 1, July 1 and October 1. Private non-commercial accommodation, incidental expense, weekend travel home and weekend travel – alternative allowances are reviewed during triennial review of the Directive.

Approval Process

Adjustments, if any, to the private non-commercial accommodation, incidental expense, weekend travel home and weekend travel – alternative allowances become recommendations as a result of triennial review for the Executive Committee's approval.