Effective Date: July 1, 2017

(Refer to applicable Travel Directive Appendices A, B, C, as well as GAC – United States of America Mileage/Kilometre Rates.)

Note:  This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.

Blanket Travel Authority - FISCAL YEAR: ________________________________

Blanket Travel Authority Tracking Number: _______________________________

Employee Name: __________________________________________________

Department: ______________________________________________________

Employee Signature: ________________________ Date (y/m/d): ____________

Delegated Manager Signature: ________________ Date (y/m/d): _____________

Blanket Travel Authority Geographic Location: ____________________________

Start Date (y/m/d): ___________________ End Date (y/m/d): ________________

Maximum number of consecutive travel days: _____________________________

Maximum dollar value/limitation for each individual trip: _____________________

Travel Advance: YES___ NO___ Specified Travel Advance Amount Limit: _______

Trip Purpose: _____________________________________________________

Article Ref.

Category

Yes = Y
No = N
N/A

Detail

3.3.1

Accommodation

 

Corporate apartment

     

Corporate residences

     

Hotel - daily room rate

     

Hotel - weekly room rate

     

Hotel - monthly room rate

     

Hotel - Service charges

     

Bed and Breakfast

     

Hotels - service charges

     

Motels

     

Lodging facilities

     

Commercial accommodation - Other

     

Crown owned, leased, or operated facilities

     

Colleges

     

Universities

     

Educational institutions

     

Federal government training centers

     

Hospitals

     

Military establishment - Canadian

     

Military establishment - foreign

     

Tents

     

Trailers

     

Gov't & institutional accommodation - Other

     

Non-commercial facilities

     

Private dwelling

     

Private accommodation - Other

3.3.2

Additional business expense

 

Facsimiles

     

Health Certificate (Health Canada)

     

Inoculations

     

Internet connections

     

Office equipment - rental

     

Office equipment - transportation

     

Entry documents (CanPass)

     

Entry documents (NEXUS)

     

Passport

     

Photocopies

     

Photos - passport and/or visa

     

Required personal effects

     

Service charge - Automated Banking Machine

     

Service charge - bank/financial institution commission

     

Service charge - credit/debit card usage

     

Service charge - government travel card usage

     

Service charge - safety deposit box

     

Service charge - traveller's cheques

     

Telephone expenses (business calls)

     

Telephone expenses (due to altered schedule/itinerary)

     

Vaccinations

     

Visa (entry permits)

     

Word processing services

     

X-rays

     

Business expense - Other

3.3.3

Bottled Water

 

Bottled water - reasonable amounts of bottled water (based on receipts).

3.3.4

Currency exchange

 

Commission charged

     

Conversion gain

     

Conversion loss

     

Fee - Automated Teller Machine service charge

     

Fee - service charge

     

Fee - travel card usage charge

     

Currency Exchange - Other

3.3.5

Dependant care

 

Up to $35 Cdn, per household per day

     

Up to $75 Cdn maximum, per household, per day

     

Dependant care - Other

3.3.6

Home Communication

 

One 10-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

     

One 5-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

3.3.7

Incidental Allowance

 

Canada - 100%, as per Appendix C

     

Canada - 75% (starting on the 31st consecutive day), as per Appendix C

     

USA - 100%, as per Appendix C

     

USA - 75% (starting on the 31st consecutive day), as per Appendix C

     

Other - Provide explanation

3.3.8

Insurance

 

See Appendix A for Insurance Coverage

     

Insurance Coverage - Other

3.3.9

Meals

 

Daily Comprehensive allowance

     

Breakfast - meal allowance Appendix C.

     

Breakfast - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

     

Breakfast - High Meal Cost

     

Breakfast - receipted amount

     

Breakfast - Other

     

Breakfast - 75% (starting on the 31st consecutive day)

     

Lunch - meal allowance Appendix C.

     

Lunch - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

     

Lunch - High Meal Cost

     

Lunch - receipted amount

     

Lunch - Other

     

Lunch - 75% (starting on the 31st consecutive day)

     

Dinner - meal allowance Appendix C.

     

Dinner - prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

     

Dinner - High Meal Cost

     

Dinner - receipted amount

     

Dinner - Other

     

Dinner - 75% (starting on the 31st consecutive day)

3.3.10

Rest periods

 

Suitable rest period

     

Overnight stop after travel time of at least 9 consecutive hours

3.3.11

Transportation

 

Disrupted travel pattern (residence to workplace)

     

Docking fees

     

Ferries

     

Transportation fees - (not otherwise paid)

     

Parking - hotel, motel or corporate residence

     

Parking lot

     

Parking meter

     

Transportation prepaid

     

Passenger - no charge

     

Tolls (e.g. road, tunnel, bridge)

     

Airfare - Airport Improvement Fee (not included in ticket)

     

Airfare - business class (non-standard) paid by traveller

     

Airfare - departure taxes (not included in ticket)

     

Airfare - economy class (standard) paid by traveller

     

Airfare - military equipment/flight

     

Airfare - business class prepaid by Government of Canada

     

Airfare - economy class prepaid by Government of Canada

     

Airfare - private plane (e.g. rental / charter)

     

Airfare - seat selection fee for commercial, private and chartered carriers

     

Airfare - Security Charges (not included in ticket)

     

Airfare - unused segment(s)

     

Bus charter

     

Bus (inter-city)

     

Bus (local)

     

Change Fee (paid by traveller)

     

Excess baggage / weight (paid by traveller)

     

Miscellaneous Charge Order (prepaid)

     

Miscellaneous Charge Order (not prepaid)

     

Rail - next higher class to economy class (standard)

     

Shuttles

     

Subway

     

Taxi chit utilized (do not enter charge)

     

Taxi receipts

     

Commercial - Other

     

Motorcycle - rental

     

Motorcycle - helmet rental

     

Other mode of transportation

     

Private / leased aircraft

     

Snowmobile - rental

     

Snowmobile - insurance (not otherwise covered)

     

Snowmobile - privately owned

     

Snowmobile - helmet rental

     

Watercraft - privately owned

     

Watercraft - insurance (not otherwise covered)

     

Watercraft - rental

     

Crown owned and/or leased vehicle

     

Insurance charge (not otherwise covered)

     

Vehicle - Other

     

Private motor vehicle -  to public carrier/ return trip home

     

Private motor vehicle (Appendix B kilometric rate)

     

Private motor vehicle - pick-up at public carrier/ return trip home

     

Rental - drop-off charge

     

Rental - fuel charge

     

Rental - Insurance charge

     

Rental - compact

     

Rental - mid-size (standard)

     

Rental - large (non-standard)

     

Rental - Other

     

Rental - Insurance charge

     

Rental - Provincial Sales Tax

     

Rental - Quebec Sales Tax

     

Rental - Harmonized Sales Tax

     

Rental - Goods and Services Tax

3.3.12

Weekend Travel Home

 

2 day weekend - see Appendix C

     

3 day weekend - see Appendix C

     

4 day weekend - see Appendix C

3.3.13

Weekend Travel - Alternatives

 

Accommodation - Receipt Required

 

(a) By the employee

 

Meals 100%

     

Meals 75%

     

Incidentals 100%

     

Incidentals 75%

     

Weekend Travel expenses - Other

     

Dependant Care

     

Insurance - Personal responsibility and liability of the employee

3.3.13

Weekend Travel Home

 

Public carrier transportation via the government travel suppliers

     

Taxi

     

Personal Motor vehicle

 

(b) By the employee's spouse / dependant

 

Insurance - Personal responsibility and liability of the employee