Effective Date: July 1, 2017

(Refer to applicable Travel Directive Appendices A, B, and D, as well as GAC – International Trade Kilometre Rates at Locations Abroad.)

Note:  This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.

Blanket Travel Authority - FISCAL YEAR: ________________________________

Blanket Travel Authority Tracking Number: _______________________________

Employee Name: __________________________________________________

Department: ______________________________________________________

Employee Signature: ________________________ Date (y/m/d): ____________

Delegated Manager Signature: ________________ Date (y/m/d): _____________

Blanket Travel Authority Geographic Location: ____________________________

Start Date (y/m/d): ___________________ End Date (y/m/d): ________________

Maximum number of consecutive travel days: _____________________________

Maximum dollar value/limitation for each individual trip: _____________________

Travel Advance: YES___ NO___ Specified Travel Advance Amount Limit: _______

Trip Purpose: _____________________________________________________

Article Ref.

Category

Yes = Y
No = N
N/A

Detail

3.4.1

Accommodation

 

Corporate apartment

     

Corporate residences

     

Hotel - daily room rate

     

Hotel - weekly room rate

     

Hotel - monthly room rate

     

Hotel - Service charges

     

Bed and Breakfast

     

Hotels - service charges

     

Motels

     

Lodging facilities

     

Commercial accommodation - Other

     

Crown owned, leased, or operated facilities

     

Colleges

     

Universities

     

Educational institutions

     

Federal government training centers

     

Hospitals

     

Military establishment - Canadian

     

Military establishment - foreign

     

Tents

     

Trailers

     

Gov't & institutional accommodation - Other

     

Non-commercial facilities

     

Private dwelling

     

Private accommodation - Other

3.4.2

Additional business expense

 

Facsimiles

     

Health Certificate (Health Canada)

     

Inoculations

     

Internet connections

     

Office equipment - rental

     

Office equipment - transportation

     

Entry documents (CanPass)

     

Entry documents (NEXUS)

     

Passport

     

Photocopies

     

Photos - passport and/or visa

     

Required personal effects

     

Service charge - Automated Banking Machine

     

Service charge - bank/financial institution commission

     

Service charge - credit/debit card usage

     

Service charge - government travel card usage

     

Service charge - safety deposit box

     

Service charge - traveller's cheques

     

Telephone expenses (business calls)

     

Telephone expenses (due to altered schedule/itinerary)

     

Vaccinations

     

Visa (entry permits)

     

Word processing services

     

X-rays

     

Business expense - Other

3.4.3

Bottled Water

 

Bottled water - reasonable amounts of bottled water (based on receipts).

3.4.4

Currency exchange

 

Commission charged

     

Conversion gain

     

Conversion loss

     

Fee - Automated Teller Machine service charge

     

Fee - service charge

     

Fee - travel card usage charge

     

Currency Exchange - Other

3.4.5

Dependant care

 

Up to $35 Cdn, per household per day

     

Up to $75 Cdn maximum, per household, per day

     

Dependant care - Other

3.4.6

Home Communication

 

One 10-minute call home, each contiguous 3 day period

     

One 5-minute call home, each contiguous 3 day period

3.4.7

Incidental Allowance

 

100%, as per Appendix C or D, as applicable

     

75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable

     

100%, as per Appendix C or D, as applicable

     

75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable

     

No meal rates established in Appendix D - incidentals as per Appendix C

     

International Travel  Outside  Canada or the Continental USA - incidentals as per Appendix D

     

Other - Provide explanation

3.4.8

Insurance

 

See Appendix A for Insurance Coverage

     

Insurance Coverage - Other

3.4.9

Meals

 

Daily Comprehensive allowance

     

Breakfast - meal allowance Appendix D

     

Breakfast - prepaid (e.g. conference, flight, voucher, etc.)

     

Breakfast - High Meal Cost

     

Breakfast - receipted amount

     

Breakfast - Other

     

Breakfast - 75% (starting on the 31st consecutive day)

     

Lunch - meal allowance Appendix D

     

Lunch - prepaid (e.g. conference, flight, voucher, etc.)

     

Lunch - High Meal Cost

     

Lunch - receipted amount

     

Lunch - Other

     

Lunch - 75% (starting on the 31st consecutive day)

     

Dinner - meal allowance Appendix D

     

Dinner - prepaid (e.g. conference, flight, voucher, etc.)

     

Dinner - High Meal Cost

     

Dinner - receipted amount

     

Dinner - Other

     

Dinner - 75% (starting on the 31st consecutive day)

3.4.10

Rest periods

 

Suitable rest period

     

Overnight stop after travel time of at least 9 consecutive hours

3.4.11

Transportation

 

Disrupted travel pattern (residence to workplace)

     

Docking fees

     

Ferries

     

Transportation fees - (not otherwise paid)

     

Parking - hotel, motel or corporate residence

     

Parking lot

     

Parking meter

     

Transportation prepaid

     

Passenger - no charge

     

Tolls (e.g. road, tunnel, bridge)

     

Airfare - Airport Improvement Fee (not included in ticket)

     

Airfare - business class (non-standard) paid by traveller

     

Airfare - departure taxes (not included in ticket)

     

Airfare - economy class (standard) paid by traveller

     

Airfare - military equipment/flight

     

Airfare - business class prepaid by Government of Canada

     

Airfare - economy class prepaid by Government of Canada

     

Airfare - private plane (e.g. rental / charter)

     

Airfare - seat selection fee for commercial, private and chartered carriers

     

Airfare - Security Charges (not included in ticket)

     

Airfare - unused segment(s)

     

Bus charter

     

Bus (inter-city)

     

Bus (local)

     

Change Fee (paid by traveller)

     

Excess baggage / weight (paid by traveller)

     

Miscellaneous Charge Order (prepaid)

     

Miscellaneous Charge Order (not prepaid)

     

Rail - next higher class to economy class (standard)

     

Shuttles

     

Subway

     

Taxi chit utilized (do not enter charge)

     

Taxi receipts

     

Commercial - Other

     

Motorcycle - rental

     

Motorcycle - helmet rental

     

Other mode of transportation

     

Private / leased aircraft

     

Snowmobile - rental

     

Snowmobile - insurance (not otherwise covered)

     

Snowmobile - privately owned

     

Snowmobile - helmet rental

     

Watercraft - privately owned

     

Watercraft - insurance (not otherwise covered)

     

Watercraft - rental

     

Crown owned and/or leased vehicle

     

Insurance charge (not otherwise covered)

     

Vehicle - Other

     

Project Support Unit

     

Driver Hired

     

Private motor vehicle -  to public carrier/ return trip home

     

Private motor vehicle (Appendix B (international) kilometric rate)

     

Private motor vehicle - pick-up at public carrier/ return trip home

     

Rental - drop-off charge

     

Rental - fuel charge

     

Rental - Insurance charge

     

Rental - compact

     

Rental - mid-size (standard)

     

Rental - large (non-standard)

     

Rental - Other

     

Rental - Insurance charge

     

Rental - Provincial Sales Tax

     

Rental - Quebec Sales Tax

     

Rental - Harmonized Sales Tax

     

Rental - Goods and Services Tax

3.4.12

Weekend Travel Home

 

7 week - Economy return air fare

     

7 week - Taxi

     

7 week - Personal Motor Vehicle

     

12 weeks = 2 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

     

17 weeks = 3 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

     

22 weeks = 4 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

3.4.13

Weekend Travel - Alternatives

 

Accommodation - Receipt Required

 

(a) By the employee

 

Meals 100%

     

Meals 75%

     

Incidentals 100%

     

Incidentals 75%

     

Weekend Travel expenses - Other

     

Dependant Care

     

Insurance - Personal responsibility and liability of the employee

3.4.13

Weekend Travel Home

 

Public carrier transportation via the government travel suppliers

     

Taxi

     

Personal Motor Vehicle

 

(b) By the employee's spouse or dependant

 

Insurance - Personal responsibility and liability of the employee