NJC Relocation Directive Table of Contents NJC Integrated Relocation Directive Principles General Collective agreement Grievance procedure Definitions Section I - Integrated Relocation Program 1.1 Effective Date 1.2 Purpose and Scope 1.3 Inquiries 1.4 Application Section II - Administration 2.1 Authorization 2.2 Responsibilities 2.2.1 Employer Responsibilities 2.2.2 Employee Responsibilities 2.2.3 Third Party Service Provider Responsibilities 2.3 Receipts 2.4 Spousal relocation 2.5 Advances 2.6 Employer-requested Relocation 2.7 Employee-requested Relocation 2.8 Initial Appointment 2.9 Expense Claims 2.10 Cancellation of Relocation 2.11 Relocation while on Travel Status 2.12 Departmental Controls 2.13 Time Limits Section III - Relocation Entitlements 3.1 Introduction 3.2 Relocation - Integrated Relocation Program (IRP) Directive 3.2.1 Core Relocation Component 3.2.2 Customized Component 3.2.3 Personalized Component 3.3 Spousal Services Customized/Personalized Funds 3.4 Calculation of the Customized and Personalized Funds 3.4.1 Customized Component 3.4.2 Personalized Component Section IV - House Hunting Trip (HHT) 4.1 Purpose 4.2 Authorization/Business Travel 4.3 Savings from a Shorter HHT and Incentive for Staying Over a Saturday 4.4 Travel Time 4.5 Travel Status 4.6 Funding Overview 4.7 Duration of HHT 4.8 Extended HHT 4.9 Additional Travelling Expenses for Children/Extended Family 4.10 Hotel/Motel - Occupancy Principles 4.11 Accommodation Cost 4.12 Meals and Incidentals 4.13 Transportation 4.14 Local Transportation 4.15 Telephone Calls 4.16 Dependent Care 4.17 Boarding of Pets 4.18 More than One HHT 4.19 Destination Home Inspection Trip (DHIT) 4.20 HHT On Arrival at the New Location Section V - Interim Accommodation, Meals and Miscellaneous Relocation Allowance (IAM&MA) 5.1 Purpose 5.2 Responsibilities 5.3 Principles and Authorization 5.4 Funding Overview 5.4.1 Entitlements 5.4.2 Source of Funding 5.5 Detailed Provisions and Procedure 5.6 Additional 15 days 5.7 Accommodation 5.8 Meal Allowances 5.9 Daily Miscellaneous Relocation Expense Allowance 5.10 Dependent Care Section VI - Travel to the New Location 6.1 Purpose 6.2 Funding Overview 6.3 Transportation 6.3.1 Selecting the Mode of Transportation 6.3.2 PMV as Primary Mode of Transportation 6.3.3 PMV Passenger 6.3.4 Ferry and Toll Charges 6.3.5 Commercial Carriers as Primary Mode of Transportation 6.4 Accommodation 6.4.1 Private Accommodation 6.5 Meal Allowances 6.5.1 6.5.2 Daily Miscellaneous Relocation Expense Allowance 6.6 Stop Over or Delays while En Route 6.6.1 Authorized Stop Over 6.6.2 Non-authorized Stop Over 6.7 Separated Dependants Section VII - Rental Accommodation 7.1 Purpose 7.2 Responsibilities 7.3 Funding Overview 7.4 Rent or Lease Liability 7.5 Reimbursement for Property Damages 7.6 Professional Cleaning of Former Residence 7.7 Rental Search Fees 7.8 Temporary Dual Residence Allowance (TDRA) 7.9 Weekend Travel Home Every Two Weeks while on TDRA 7.10 Legal Fees Section VIII - Sale of Home 8.1 Purpose 8.2 Time Limit to Sale 8.3 10% Home Sale Assistance(Effective October1,2008) 8.4 Occupancy Requirements 8.5 Lot Size 8.6 Co-Ownership 8.7 Funding Overview 8.8 Real Estate Commission 8.9 Legal Fees 8.10 Appraisal Fees 8.11 Mortgage Breaking Penalties 8.12 Attending Fees or Power of Attorney 8.13 Temporary Dual Residence Assistance (TDRA) 8.13.1 Employee Moves HG&E and Family 8.13.2 Employee Proceeds Unaccompanied 8.13.2.a Interim Accommodation 8.13.2.b Commercial Accommodation (Hotels/Apartment-Hotels) 8.13.2.c Private Accommodations or Room & Board 8.13.2.d New Permanent Family Home - rented or purchased 8.13.2.e Government Owned or Controlled Accommodation 8.13.3 Employee ships HG&E - leaves one or more dependants at origin 8.13.4 Dependant(s) precede employee 8.14 Weekend Travel Home while on TDRA 8.15 Conditions of Reimbursement - TDRA 8.15.1 Conditions of reimbursement 8.15.2 Non-reimbursable expenses 8.16 Commuting Assistance 8.17 Building/Structural Inspection 8.18 Return Trip to Finalize Sale 8.19 Return Trip to Effect Move 8.20 Home Equity Assistance (HEA) 8.21 Professional Cleaning of Residence 8.22 Income Property 8.23 Private Sale 8.24 Marketing Incentives 8.25 Property Management Fees Section IX - Purchase of Replacement Residence 9.1 Purpose 9.2 Time Limit to Purchase 9.3 Occupancy Requirements 9.4 Funding Overview 9.5 Lots and Lot Size 9.6 New Home Construction 9.7 Purchase After Move 9.8 Non-Admissible Expenses 9.9 Income Properties 9.10 Co-Ownership 9.11 Loss of Deposit 9.12 Mobile Homes 9.13 Legal Fees and Disbursements 9.14 Building/Structural Inspection 9.15 Attending Fees and Power of Attorney 9.16 Mortgage Interest Differential 9.17 Mortgage Default Insurance (MDI) Premium 9.18 Other Mortgage Provisions 9.18.a Interest on a Short Term Personal Loan - Home Purchase Deposit 9.18.b Interest on Short Term Bridging Loan 9.18.c $25,000 Subsidized Home Relocation Loan 9.19 Mortgage Interest Buy-down 9.20 Professional Cleaning of Residence Section X - Movement of Mobile Homes 10.1 Purpose 10.2 Responsibility 10.3 Funding Overview 10.4 Entitlements 10.4.1 Ceiling on the Reimbursement of Expenses: 10.5 Non-Transferable Savings from Core to Personalized 10.6 Prohibited Move of a Mobile Home 10.7 Storage 10.8 Moving from Storage 10.9 Other Service Charges Section XI - Shipment of Household Goods and Effects 11.1 Purpose 11.2 Weight Entitlement 11.3 Funding Overview 11.4 Qualifying Rooms 11.5 Sundry Accountable Incidental Relocation Expenses (with receipts) 11.6 Non-admissible Items 11.7 Storage in Transit 11.8 Long Term Storage (Applicable to Isolated Postings only) 11.9 Savings from Reducing Long Term Storage Costs (For Appliances Only) 11.10 Partial Shipping/Storage 11.11 Basic Insurance Coverage 11.12 Crating 11.13 Shipment of Personal Motor Vehicle (PMV) 11.14 Shipment of RV/Boat/Motorcycle/ ATV/Trailer/Snowmobile 11.15 Additional Shipping Expenses 11.16 Transportation of Pets 11.17 Time off for Packing of Personal Effects Section XII - Newly Appointed Employees to the Public Service 12.1 Initial appointment (other than EX/GIC) to the Public Service 12.2 Relocation from abroad on initial appointment Section XIII - Other Relocation Moves Within Canada 13.1 Telework 13.2 Isolated Posts and Government Housing Directive 13.2.2 Storage of Household Effect and/or Private Motor Vehicle 13.2.3 IP Weight Restrictions & Customized Fund Calculations 13.3 Unaccompanied Moves within Canada 13.3.1 Temporary Move 13.3.2 Permanent Move 13.3.3 Moving to an Isolated Post 13.3.4 Relocation to Another Location 13.3.5 Visits With Family 13.3.6 Future Relocation 13.4 Employee-Requested Relocation 13.5 Pre-Sale of Principal Residence 13.6 Assignments (Short-Term) Relocation from outside Canada and the USA 13.7 Employees on Assignment for more than one year Customized Funding Formula Section XIV - Executive Group (EX) and Governor In Council Appointees (GIC) - Relocation Provisions 14.1 IRP Application 14.2 10% Home Sale Assistance 14.2.1 10% Home Sale Assistance (see the examples in Appendix "A" at the end of section 14) 14.3 Assistance for Home Search 14.4 Weekend Travel Home Every Two Weeks while on TDRA 14.5 Incidental Expenses Allowance 14.6 Enhanced EX/GIC Services Appendix A - Examples of computation - 10% Home Sale Assistance (HSA) for EX (and equivalents)/GICs Appendix B - Benefits Table Next Related Links Print Full Directive Appendix A - Examples of computation - 10% Home Sale Assistance (HSA) for EX (and equivalents)/GICs Appendix B - Benefits Table
