June 23, 2004
The following changes to the FSD listed below have been approved by the Executive Committee on June 23, 2004 and are effective June 1, 2004 except where noted differently.
(1) FSD 15 – RELOCATION
A Table of Contents has been produced to assist in the use of FSD 15.
Table of Contents
15.01 Application
15.02 Interpretation (definitions)
Relocation Travel
15.03 Travel and reservation entitlements
15.04 Modes and standards of transportation
15.04(a) Option of Non-accountable Relocation Travel Allowance (NAA)
15.04(a)(A) Transportation by Air
15.04(a)(A)(vi) Travel by air - Non-accountable Relocation Travel Allowance (NAA)
15.04(b) Transportation where air services not used
15.04(b)(v) Travel by PMV - Non-accountable Relocation Travel Allowance (NAA)
15.04(b)(vi) Transportation Entitlement - Travel by Sea
15.04(b)(vii) Travel by sea - Non-Accountable Relocation Travel Allowance (NAA)
15.04(c) Transportation in exceptional circumstances
15.05 Travel via a circuitous route
15.06(a) Stopovers
15.06(b) Rest periods
15.07 Temporary duty en route
15.08 Accommodation while travelling
15.08(a) Commercial accommodation
15.08(b) Private accommodation
15.09/15.10 Meals and other expenses while travelling
15.11 Illness or injury while travelling
15.12 Death while travelling
Relocation of Household Effects
15.13 Shipment and storage of household effects
15.13(a) On relocation to a post or between posts
15.13(b) Subsequent shipment of household effects
15.13(c) On relocation from a post to a place of duty in Canada
15.13(d) Modes of shipment
15.13(e) Restrictions applying to shipments
15.14 Weight Limitations
15.15 Preparation of inventory
15.16 (blank)
15.17 Shipment of private motor vehicle (PMV)
Compensation for Damage And/or Loss of Household Effects And/or Accompanying Baggage on Relocation or During Long-term Storage
15.18 Damage and/or Loss of effects shipped or stored at public expense
15.18(a)/(b) General Provisions
15.18(c) Intent to claim for damage and/or loss to household effects
15.18(c) Pro forma Intent to Claim against carrier
Guideline 3
15.18(d)/(e) Claims Requirements
15.19 Damage and/or loss to accompanying baggage on relocation
15.19(a) General Provisions
15.19(b) Claim for damage and/or loss to accompanying baggage
15.19(c) Limitations to coverage of accompanying baggage
15.20 Limitations of compensation for damage and loss
15.21 Compensation for Damage and/or Loss under Section 15.18 and 15.19
15.21(a) Claims up to $200
15.21(b) Claims over $200 and under $500
15.21(c) Claims over $500 and under $5000
15.21(d) Claims over $5000
15.22 (blank)
15.23 (blank)
15.24 Independent appraiser
15.25 Accountable advance pending settlement of a claim (Section 15.18 and 15.19)
15.26 (blank)
Other Relocation Expenses
15.27 (blank)
15.28 (blank)
15.29 (blank)
15.30 Househunting trips (HHT)
15.31 Incidental relocation expense allowance
15.32 Car rental expenses
15.33 Living expenses in temporary accommodation
15.33(a) General
15.33(a)(i) Hotel Accommodation
15.33(a)(ii) Self-Contained Accommodation
15.33(a)(iii) Private Non-commercial Accommodation
15.33(a)(iv) Permanent Crown-held Accommodation
15.33(a) Incidental expenses outside Canada and USA
Instruction 2(a)
15.33(a) Incidental expenses within Canada and USA
Instruction 2(b)
15.33(b) On relocation to a post
15.33(c) On relocation to a place of duty in Canada
15.34 Family separation expenses (FSE)
15.34(a) FSE - General
15.34(b) FSE on relocation to a place of duty in Canada
15.34(c) FSE on relocation to a post
Relocation in Specific Circumstances
15.35 Termination of Assignment outside Canada
15.35(a) Retirement
15.35(b) Workforce Adjustment
15.35(c) Employee's Death
15.35(d) Resignation or Dismissal
15.35(e) Extended periods of leave without pay
15.36 Early Termination of Posting
15.37 Transfer between Departments
15.38 Relocation during long school holiday recess
15.39 Person ceasing to be a dependant
15.40 Dependants prohibited from accompanying an employee
15.41 Relocation expense for a spouse qualifying as a dependant in mid-tour
15.42 Managerial discretion
15.43 Transitional provisions
15.44 Submission of expense claims
Appendix A - Living Expenses in Temporary Accommodation - Relocation to Post
Appendix B - Depreciation Reference Table
Appendix C - Clothing Betterment Tables - Step by step use
(2) FSD 34 - EDUCATION ALLOWANCES
FSD 34.04(b) Secondary Schooling in Canada. A second paragraph is added to Instruction 3, to include packing and local transportation of a student's personal effects for storage between school years as follows:
At the discretion of the deputy head, at the specific request of an employee this allowance may include costs for packing and/or local transportation (pick-up and delivery) of the student's personal effects where it can be demonstrated that;
(a) no other option is available or practicable; or
(b) it is a requirement of the commercial storage facility, where other storage facilities or arrangements are not available or practicable; or
(c) the proposed arrangement is cost-effective, having regard to other possible arrangements for the storage of the student's effects.
(3) FSD 51 - FAMILY REUNION – FSD - 51.07 Visiting Under Custody Arrangements
An Instruction following FSD 51.07(a) is added to preclude the reduction of Family Reunion Travel under FSD 51.07(a), as follows:
Instruction
In applying FSD 51.07(a), where the location of the child's other parent is at a mission outside Canada, and that parent is an employee/spouse/common-law partner subject to the Foreign Service Directives, the family reunion travel allowance shall not be reduced to reflect the cost of travel between the child's other parent and the employee's headquarters city.
An Instruction following FSD 51.07(b) is added to preclude reduction of Family Reunion Travel under FSD 51.07(b), as follows:
Instruction
In applying FSD 51.07(b), where the location of the child is at a mission outside Canada with a parent who is an employee/spouse common-law partner subject to the Foreign Service Directives, the family reunion travel allowance shall not be reduced to reflect the cost of travel between the location of the child and the employee's headquarters city.
Instruction 3 following FSD 51.07 is renumbered to Instruction 4 and a new Instruction 3 is added to clarify the total number of trips that may be authorized in a twelve-month period, as follows:
3. Where travel is permissible under Sections 51.07(a) and (b) for the same child, the total number of trips, which may be authorized in a twelve-month period, is two trips.
(4) FSD 56 – FOREIGN SERVICE INCENTIVE ALLOWANCES – FSD 56.10 – Post Specific Allowance (PSA) – Appendix
The Table below reflects the PSA rate effective June 1, 2004. Employees are to be advised that the London and Paris rates appear to be anomalies and that further study will be undertaken, and that they can anticipate a reduction in 2005.
|
Post (alphabetical order) |
PSA 2004 |
|
Abidjan |
$3,725 |
|
Abu Dhabi |
$3,748 |
|
Abuja |
$2,962 |
|
Accra |
$3,840 |
|
Addis Abba |
$4,781 |
|
Algiers |
$7,248 |
|
Almaty |
$8,595 |
|
Amman |
$3,579 |
|
Anchorage |
$3,291 |
|
Ankara |
$6,169 |
|
Athens |
$4,556 |
|
Atlanta |
$1,704 |
|
Auckland |
$5,997 |
|
Bamako |
$3,737 |
|
Bangkok |
$4,249 |
|
Barcelona |
$4,873 |
|
Beijing |
$4,580 |
|
Beirut |
$4,402 |
|
Belgrade |
$4,733 |
|
Berlin |
$4,063 |
|
Berne |
$4,925 |
|
Bogota |
$1,986 |
|
Bonn |
$4,016 |
|
Boston |
$1,171 |
|
Brasilia |
$3,459 |
|
Bratislava |
$5,865 |
|
Bridgetown |
$2,382 |
|
Brunei |
$6,600 |
|
Brussels |
$4,738 |
|
Bucharest |
$5,909 |
|
Budapest |
$3,914 |
|
Buenos Aires |
$3,578 |
|
Buffalo |
$1,375 |
|
Cairo |
$2,092 |
|
Canberra |
$7,601 |
|
Capetown |
$4,628 |
|
Caracas |
$1,684 |
|
Chandigarh |
$3,988 |
|
Chicago |
$1,737 |
|
Chongqing |
$4,887 |
|
Colombo |
$2,538 |
|
Colorado Springs |
$2,846 |
|
Conakry |
$5,137 |
|
Copenhagen |
$4,590 |
|
Cotonou |
$3,631 |
|
Dakar |
$3,688 |
|
Dallas |
$2,070 |
|
Damascus |
$4,203 |
|
Dar Es Salaam |
$4,738 |
|
Denver |
$2,406 |
|
Detroit |
$1,509 |
|
Dhaka |
$4,442 |
|
Dubai |
$3,748 |
|
Dublin |
$4,355 |
|
Dusseldorf |
$4,062 |
|
Fukuoka |
$5,921 |
|
Geneva |
$4,964 |
|
Georgetown |
$2,629 |
|
Guadalajara |
$1,631 |
|
Guangzhou |
$4,595 |
|
Guatemala |
$2,163 |
|
Hamburg |
$4,058 |
|
Hanoi |
$5,806 |
|
Harare |
$5,169 |
|
Havana |
$1,280 |
|
Helsinki |
$4,941 |
|
Ho Chi Minh |
$5,533 |
|
Hong Kong |
$4,251 |
|
Houston |
$2,151 |
|
Islamabad |
$2,974 |
|
Jeddah |
$3,897 |
|
Jakarta |
$5,807 |
|
Johannesburg |
$4,353 |
|
Kabul |
$4,847 |
|
Kathmandu |
$8,309 |
|
Khartoum |
$5,219 |
|
Kiev |
$4,626 |
|
Kigali |
$4,722 |
|
Kingston |
$1,730 |
|
Kinshasa |
$5,708 |
|
Kuala Lumpur |
$4,763 |
|
Kuwait City |
$3,921 |
|
La Paz |
$2,343 |
|
Lagos |
$2,962 |
|
Libreville |
$4,031 |
|
Lima |
$2,388 |
|
Lisbon |
$4,735 |
|
London |
$5,663 |
|
Los Angeles |
$2,610 |
|
Lusaka |
$5,389 |
|
Lyon |
$5,100 |
|
Madrid |
$4,716 |
|
Managua |
$1,439 |
|
Manila |
$4,866 |
|
Maputo |
$4,643 |
|
Mexico |
$1,488 |
|
Miami |
$1,520 |
|
Milan |
$3,902 |
|
Minneapolis |
$2,142 |
|
Moscow |
$4,446 |
|
Mumbai |
$3,885 |
|
Monterrey |
$1,391 |
|
Montevideo |
$3,672 |
|
Munich |
$4,042 |
|
Nagoya |
$5,622 |
|
New York |
$1,239 |
|
New-Delhi |
$3,883 |
|
Niamey |
$3,627 |
|
Niarobi |
$4,398 |
|
Osaka |
$5,683 |
|
Oslo |
$4,516 |
|
Ouagadougou |
$3,616 |
|
Panama |
$1,449 |
|
Paris |
$4,842 |
|
Philadelphia |
$1,427 |
|
Phnom Penh |
$5,518 |
|
Phoenix |
$2,490 |
|
Port of Spain |
$2,819 |
|
Port-au-Prince |
$1,750 |
|
Prague |
$5,040 |
|
Pretoria |
$4,398 |
|
Princeton |
$1,318 |
|
Pristina |
$4,898 |
|
Quito |
$1,929 |
|
Rabat |
$4,602 |
|
Raleigh |
$806 |
|
Ramalah |
$5,684 |
|
Reyjavik |
$2,973 |
|
Riga |
$4,658 |
|
Rio de Janeiro |
$3,193 |
|
Riyadh |
$4,225 |
|
Rome |
$3,927 |
|
San Diego |
$2,447 |
|
San Francisco |
$2,826 |
|
San Jose - Costa Rica |
$1,360 |
|
San Jose - California |
$2,660 |
|
San Salvador |
$1,997 |
|
Santiago |
$3,423 |
|
Santo Domingo |
$2,350 |
|
Sao Paulo |
$3,067 |
|
Sarajevo |
$4,859 |
|
Seattle |
$2,604 |
|
Seoul |
$3,398 |
|
Shanghai |
$4,580 |
|
Singapore |
$6,458 |
|
St. Petersburg |
$4,443 |
|
Stockholm |
$4,301 |
|
Sydney |
$7,301 |
|
Taipei |
$4,472 |
|
Tegucigalpa |
$2,044 |
|
Tehran |
$4,872 |
|
Tel Aviv |
$5,684 |
|
The Hague |
$4,442 |
|
Tirana |
$6,576 |
|
Tokyo |
$5,350 |
|
Tripoli |
$1,616 |
|
Tunis |
$4,176 |
|
Vatican |
$3,927 |
|
Vienna |
$4,972 |
|
Warsaw |
$3,718 |
|
Washington DC |
$1,550 |
|
Wellington |
$6,296 |
|
Wichita - USA |
$2,344 |
|
Yaounde |
$4,378 |
|
Zagreb |
$5,208 |
(5) FSD 64 - EMERGENCY EVACUATION AND LOSS - FSD 64.07 Loss and Damage of Employees' Material Possessions
FSD 64.07 is amended to provide assistance to an employee who suffers damage or loss of personal household effects in a high-risk area. Employees are to be reminded that they are responsible to obtain tenants' insurance for personal household goods and effects that is standard at the post.
64.07
(a) The purpose of this section is to compensate an employee for damage/loss of personal and/or household effects, including monetary loss, where such loss is attributable to an emergency evacuation or to a natural disaster or catastrophic event:
(i) which would only be insured by a "high-risk" policy of insurance; or
(ii) which would have been avoided or minimized if the employee had not been evacuated, and/or
(iii) which would otherwise have been covered by the employee's standard policy of insurance, which has been invalidated by the insurer.
(b) Subject to Section 64.08, where an employee has suffered loss and/or damage of material possessions because the events described in Section 64.01 have occurred, whether or not there has been an emergency evacuation, the deputy head may authorize compensation for such loss/damage up to the maximum amount established in FSD 15.20 for loss and/or damage of personal and household effects, and for monetary loss only in the form of bank deposits, up to an amount equal to six months' salary, where,
(i) compensation shall be determined in accordance with the relevant provisions of FSD 15 – Relocation, for damage and/or loss of household effects on relocation, as appropriate;
(ii) the amount of compensation, if any, to be paid for monetary loss, where the deputy head considers that the employee has not taken reasonable precautions against such loss, shall be determined by the appropriate foreign service interdepartmental co-ordinating committee; and
(iii) compensation shall include the amount of any insurance deductible charged against a special high-risk insurance policy which provides protection from natural disasters, civil unrest, or other events which may cause an emergency evacuation;
except that :
(c) In the absence of a standard tenant's policy of insurance for personal and household effects, an employee may only claim compensation for damage/loss of effects,
(i) where a standard tenant's policy of insurance for personal and household effects would not cover the risk or would be invalidated by that risk; or
(ii) where the damage/loss would have been avoided or minimized if the employee had not been evacuated;
and
(iii) the amount of compensation payable for loss/damage of effects shall be reduced by an amount determined by the deputy head, on the advice of the appropriate foreign service interdepartmental co-ordinating committee, to reflect the cost of a standard tenant's policy in Ottawa for personal and household effects, on the basis of the employee's inventory, for the period of time from the date of occupancy of permanent accommodation at the mission to the end of the policy year in which the evacuation occurred.
Guidelines
1. When the deputy head declares an evacuation and an employee is required to remain at mission for operational reasons, the employee will be deemed to have been evacuated for the purposes of FSD 64.07.
2. It is the employee's responsibility to take out a standard tenant's policy of insurance for personal and household effects. Except as specified in Sections 64.07(a) and (c), a claim for damage/loss of effects which would be covered by such a policy will not be considered under this directive.
3. Where employees are evacuated and do not return to mission, claims up to $500 for the loss of foodstuffs and perishable items will be accepted without receipts. Alternatively, claims beyond this amount should be supported by receipts, for all losses claimed.
4. Where employees are evacuated and return to mission, claims up to $500 for the loss of foodstuffs and perishable items shall be considered by the deputy head on the recommendation of Mission administration. Alternatively, claims beyond this amount may be considered, when supported by receipts, for all losses claimed.
5. Where inventories have not been updated prior to evacuation, the inventory for relocation to the mission will be used.
6. For those items obtained after arrival at mission and not yet added to the employee's inventory, reimbursement will be considered on the basis of proof of purchase and possession acceptable to the deputy head.
7. On June 1, 2002, the maximum amount of compensation established in FSD 15.20 is $140,000; this excludes monetary loss.
FSD 64.08 is amended to clarify the employee's responsibility to report any reimbursement that the employee may receive when losses have been incurred as a result of an emergency evacuation or to a natural disaster or catastrophic event:
64.08 Any reimbursement from insurance or other source received by the employee as payment for incurred losses shall be reported by the employee and deducted from the compensation referred to in Section 64.07.
Enquiries
Requests for more information or clarification should be addressed to designated departmental personnel. Designated departmental officials may contact:
G R Clayburn
Senior Policy Analyst
Safety, Health and Employee Services Group
Labour Relations & Compensation Operations
Human Resources Management Office
Treasury Board of Canada, Secretariat
Telephone (613) 941-4608
Fax (613) 952-3002
Clayburn.George@tbs-sct.gc.ca