Appendix E - Module 2 - Travel outside headquarters area - no overnight stay

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December 1, 2026

(Refer to applicable Travel Directive Appendices A, B, C and D, as well as GAC – United States of America Mileage/Kilometre Rates or GAC – International Trade Kilometre Rates at Locations Abroad.)

Note: This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.

Blanket Travel Authority – FISCAL YEAR: _____________________________________________________

Blanket Travel Authority Tracking Number: ____________________________________________________

Employee Name: ________________________________________________________________________

Department: ____________________________________________________________________________

Employee Signature: ________________________ Date (Y/M/D): __________________________________

Delegated Manager Signature: ________________ Date (Y/M/D): __________________________________

Blanket Travel Authority Geographic Location: _________________________________________________

Start Date (Y/M/D): ___________________ End Date (Y/M/D): _____________________________________

Maximum number of consecutive travel days: __________________________________________________

Maximum dollar value/limitation for each individual trip: __________________________________________

Travel Advance: YES ___ NO ___ Specified Travel Advance Amount Limit: ____________________________

Trip Purpose: ___________________________________________________________________________

Article Ref.	Category	Yes = Y No = N N/A	Detail
3.2.1	Accommodation	N/A
3.2.2	Additional Business Expense		Facsimiles
			Health certificate (Health Canada)
			Inoculations
			Internet connections
			Office equipment – rental
			Office equipment – transportation
			Entry documents (CanPass)
			Entry documents (NEXUS)
			Passport
			Photocopies
			Photos – passport and/or visa
			Required personal effects
			Service charge – automated banking machine
			Service charge – bank/financial institution commission
			Service charge – credit/debit card usage
			Service charge – government travel card usage
			Service charge – safety deposit box
			Service charge – traveller's cheques
			Telephone expenses (business calls)
			Telephone expenses (due to altered schedule/itinerary)
			Vaccinations
			Visa (entry permits)
			Word processing services
			X-rays
			Business expense – other
3.2.3	Bottled Water		Bottled water – reasonable amounts of bottled water (based on receipts)
3.2.4	Currency Exchange		Commission charged
			Conversion gain
			Conversion loss
			Fee – automated teller machine service charge
			Fee – service charge
			Fee – travel card usage charge
			Currency exchange – other
3.2.5	Dependant Care		Up to $50, per household, per day
			Up to $100, per dependant, per day
			Other (provide explanation)
3.2.6	Home Communication	N/A
3.2.7	Incidental Expense Allowance	N/A
3.2.8	Insurance	N/A
3.2.9	Meals		Daily Comprehensive Allowance
			Breakfast – meal allowance Appendix C or D, as applicable
			Breakfast – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)
			Breakfast – high meal cost
			Breakfast – receipted amount
			Breakfast – other
			Lunch – meal allowance Appendix C or D, as applicable
			Lunch – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)
			Lunch – high meal cost
			Lunch – receipted amount
			Lunch – other
			Dinner – meal allowance Appendix C or D, as applicable
			Dinner – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)
			Dinner – high meal cost
			Dinner – receipted amount
			Dinner – other
3.2.10	Rest Periods	N/A
3.2.11	Transportation		Disrupted travel pattern (residence to workplace)
			Docking fees
			Ferries
			Transportation fees – (not otherwise paid)
			Parking – hotel, motel or corporate residence
			Parking lot
			Parking meter
			Transportation prepaid
			Passenger – no charge
			Tolls (e.g. road, tunnel, bridge)
			Airfare – Airport Improvement Fee (not included in ticket)
			Airfare – business class (non-standard) paid by employee
			Airfare – departure taxes (not included in ticket)
			Airfare – military equipment/flight
			Airfare – business class prepaid by Government of Canada
			Airfare – economy class prepaid by Government of Canada
			Airfare – private plane (e.g. rental/charter)
			Airfare – seat selection fee for commercial, private and chartered carriers
			Airfare – security charges (not included in ticket)
			Airfare – unused segment(s)
			Bus charter
			Bus (inter-city)
			Bus (local)
			Change Fee (paid by employee)
			Excess baggage/weight (paid by employee)
			Miscellaneous charge order (prepaid)
			Miscellaneous charge order (not prepaid)
			Rail – next higher class to economy class (standard)
			Shuttles
			Subway
			Taxi chit utilized (do not enter charge)
			Taxi receipts
			Commercial – Other
			Motorcycle – rental
			Motorcycle – helmet rental
			Other mode of transportation
			Private/leased aircraft
			Snowmobile – rental
			Snowmobile – insurance (not otherwise covered)
			Snowmobile – privately owned by employee
			Snowmobile – helmet rental
			Watercraft – privately owned by employee
			Watercraft – insurance (not otherwise covered)
			Watercraft – rental
			Crown owned and/or leased vehicle
			Insurance charge (not otherwise covered)
			Vehicle – other
			Private motor vehicle – to public carrier/return trip home
			Private motor vehicle (Appendix B kilometric rate)
			Private motor vehicle – pick-up employee at public carrier/return trip home
			Rental – drop-off charge
			Rental – fuel charge
			Rental – insurance charge
			Rental – compact vehicle
			Rental – intermediate vehicle (standard)
			Rental – large vehicle (non-standard)
			Rental – other
			Rental – Provincial Sales Tax
			Rental – Quebec Sales Tax
			Rental – Harmonized Sales Tax
			Rental – Goods and Services Tax