Appendix A – Relocation Travel – Sections 15.3 to 15.10

Provision

For relocations to or from Canada

For relocations between posts

Travel Allocation

Travel allocation based on the mode of travel as specified in sections 15.6, 15.7 and 15.8

Travel allocation based on the mode of travel as specified in sections 15.6, 15.7 and 15.8 subject to 15.3.5 and 15.3.6

Stopover

Expenses relating to an authorized stopover for air travel (Reference 15.6.2)

Expenses relating to an authorized stopover for air travel (Reference 15.6.2)

Local Transportation

$75 CAD to compensate for local transportation cost at the place of duty in Canada where the employee does not have access to a PMV (Reference 15.4.1(b))

See additional relocation expenses section below (Reference 15.5.1(b))

Accommodation

Two nights’ hotel accommodation at the place of duty in Canada where an employee does not have access to their principal residence (Reference 15.4.1(c))

See additional relocation expenses section below (Reference 15.5.1(a))

Meals

Daily meal allowance for each traveller in accordance with the NJC Travel Directive for two days each at the old and at the new place of duty (Reference 15.4.1(d))

Daily meal allowance for each traveller in accordance with the NJC Travel Directive for two days each at the old and at the new place of duty (Reference 15.4.1(d))

Incidental Expenses

One daily incidental allowance in accordance with the NJC Travel Directive per family unit for two days at the old and at the new place of duty (Reference 15.4.1(d))

One daily incidental allowance in accordance with the NJC Travel Directive per family unit for two days at the old and at the new place of duty (Reference 15.4.1(d))

Accountable Relocation Travel Option (Reference 15.4.2)

Actual and reasonable expenses for the same expenses which are included in the Relocation Travel Allowance may be claimed by the employee up to the cost of travel by air (Reference 15.3.3)

ADDITIONAL RELOCATION EXPENSES

Employees may submit an expense claim based on receipts for the following actual and reasonable additional relocation expenses.

Provision

For relocations to or from Canada

For relocations between posts

Accommodation

Two nights’ accommodation at the place of duty outside of Canada, subject to the limitations of section 15.31 or two nights’ waiver of shelter cost at the post where the employee will be occupying Crown-held accommodation, as determined by the deputy head (Reference 15.5.1(a))

Two nights’ accommodation at the old and new place of duty outside of Canada, subject to the limitations of section 15.31 or two nights’ waiver of shelter cost at the post where the employee will be occupying Crown-held accommodation, as determined by the deputy head (Reference 15.5.1(a))

Local Transportation

Local transportation expenses at the place of duty outside Canada for travel to or from the airport as applicable (Reference 15.5.1(b))

Local transportation expenses at the old and new place of duty outside Canada for travel to or from the airport as applicable (Reference 15.5.1(b))

Financial Transactions

Actual and reasonable costs for service charges/fees relating to financial transactions during relocation travel based on the official routing, such as, but not limited to Automated Banking Machine use, credit/debit card use, financial institution foreign currency transaction commissions, traveller’s cheques acquisition and cheque-cashing fees provided these costs are supported by receipts and the expense currency is indicated.

Official Telephone Calls

Expenses for necessary official telephone calls provided the purpose of the call is stated on the expense claim

Travel Documents

Passports and related expenses such as visas, certificate of health

Travel Gratuities

Gratuities related to travel, except that gratuities related to meals are included in the daily incidental expenses allowance

Insurance

Insurance to cover repairs to or replacement of lost or damaged luggage while travelling, except where such coverage is provided by the carrier

Dependant Care

Dependant care expenses in accordance with the dependant care provisions of the NJC Travel Directive for a maximum of four days per relocation for dependants who are nine years of age or less and residing with the employee while effects are packed/unpacked and loaded/unloaded at the old and/or new place of duty