Appendix E - Module 3 - Travel in Canada and Continental U.S.A. - Overnight Stay

3.3.1

Accommodation

Corporate apartment

Corporate residences

Hotel – daily room rate

Hotel – weekly room rate

Hotel – monthly room rate

Hotel – service charges

Bed and breakfast

Hotels – service charges

Motels

Lodging facilities

Commercial accommodation – Other

Crown owned, leased, or operated facilities

Colleges

Universities

Educational institutions

Federal government training centers

Hospitals

Military establishment – Canadian

Military establishment – foreign

Tents

Trailers

Gov't & institutional accommodation – Other

Non–commercial facilities

Private dwelling

Private accommodation – Other

3.3.2

Additional business expense

Facsimiles

Health Certificate (Health Canada)

Inoculations

Internet connections

Office equipment – rental

Office equipment – transportation

Entry documents (CanPass)

Entry documents (NEXUS)

Passport

Photocopies

Photos – passport and/or visa

Required personal effects

Service charge – automated banking machine

Service charge – bank/financial institution commission

Service charge – credit/debit card usage

Service charge – government travel card usage

Service charge – safety deposit box

Service charge – traveller's cheques

Telephone expenses (business calls)

Telephone expenses (due to altered schedule/itinerary)

Vaccinations

Visa (entry permits)

Word processing services

X-rays

Business expense – other

3.3.3

Bottled Water

Bottled water – reasonable amounts of bottled water (based on receipts)

3.3.4

Currency exchange

Commission charged

Conversion gain

Conversion loss

Fee – automated teller machine service charge

Fee – service charge

Fee – travel card usage charge

Currency Exchange – other

3.3.5

Dependant care

Up to $35 Cdn, per household per day

Up to $75 Cdn maximum, per household, per day

Dependant care – other

3.3.6

Home Communication

One 10-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

One 5-minute call home, each contiguous 3 day period (refer to section 4.2.8) (revised January 15, 2009)

3.3.7

Incidental Allowance

Canada – 100%, as per Appendix C

Canada – 75% (starting on the 31st consecutive day), as per Appendix C

USA – 100%, as per Appendix C

USA – 75% (starting on the 31st consecutive day), as per Appendix C

Other – provide explanation

3.3.8

Insurance

See Appendix A for insurance coverage

Insurance coverage – other

3.3.9

Meals

Daily Comprehensive Allowance

Breakfast – meal allowance Appendix C.

Breakfast – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Breakfast – high meal cost

Breakfast – receipted amount

Breakfast – other

Breakfast – 75% (starting on the 31st consecutive day)

Lunch – meal allowance Appendix C.

Lunch – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Lunch – high meal cost

Lunch – receipted amount

Lunch – other

Lunch – 75% (starting on the 31st consecutive day)

Dinner – meal allowance Appendix C.

Dinner – prepaid (e.g. conference, flight, voucher, included in room rate, etc.)

Dinner – high meal cost

Dinner – receipted amount

Dinner – other

Dinner – 75% (starting on the 31st consecutive day)

3.3.10

Rest periods

Suitable rest period

Overnight stop after travel time of at least 9 consecutive hours

3.3.11

Transportation

Disrupted travel pattern (residence to workplace)

Docking fees

Ferries

Transportation fees – (not otherwise paid)

Parking – hotel, motel or corporate residence

Parking lot

Parking meter

Transportation prepaid

Passenger – no charge

Tolls (e.g. road, tunnel, bridge)

Airfare – Airport Improvement Fee (not included in ticket)

Airfare – business class (non-standard) paid by traveller

Airfare – departure taxes (not included in ticket)

Airfare – economy class (standard) paid by traveller

Airfare – military equipment/flight

Airfare – business class prepaid by Government of Canada

Airfare – economy class prepaid by Government of Canada

Airfare – private plane (e.g. rental / charter)

Airfare – seat selection fee for commercial, private and chartered carriers

Airfare – security charges (not included in ticket)

Airfare – unused segment(s)

Bus charter

Bus (inter-city)

Bus (local)

Change fee (paid by traveller)

Excess baggage/weight (paid by traveller)

Miscellaneous charge order (prepaid)

Miscellaneous charge order (not prepaid)

Rail – next higher class to economy class (standard)

Shuttles

Subway

Taxi chit utilized (do not enter charge)

Taxi receipts

Commercial – other

Motorcycle – rental

Motorcycle – helmet rental

Other mode of transportation

Private/leased aircraft

Snowmobile – rental

Snowmobile – insurance (not otherwise covered)

Snowmobile – privately owned

Snowmobile – helmet rental

Watercraft – privately owned

Watercraft – insurance (not otherwise covered)

Watercraft – rental

Crown owned and/or leased vehicle

Insurance charge (not otherwise covered)

Vehicle – other

Private motor vehicle –  to public carrier/ return trip home

Private motor vehicle (Appendix B kilometric rate)

Private motor vehicle – pick-up at public carrier/return trip home

Rental – drop-off charge

Rental – fuel charge

Rental – insurance charge

Rental – compact

Rental – intermediate (standard)

Rental – large (non-standard)

Rental – other

Rental – insurance charge

Rental – Provincial Sales Tax

Rental – Quebec Sales Tax

Rental – Harmonized Sales Tax

Rental – Goods and Services Tax

3.3.12

Weekend Travel Home

2 day weekend – see Appendix C

3 day weekend – see Appendix C

4 day weekend – see Appendix C

3.3.13

Weekend Travel – Alternatives

Accommodation – receipt required

(a) By the employee

Meals 100%

Meals 75%

Incidentals 100%

Incidentals 75%

Weekend Travel expenses – other

Dependant care

Insurance – personal responsibility and liability of the employee

3.3.13

Weekend Travel Home

Public carrier transportation via the government travel suppliers

Taxi

Private motor vehicle

(b) By the employee's spouse, common-law partner, or dependant

Insurance – personal responsibility and liability of the employee