July 1, 2017

(Refer to applicable Travel Directive Appendices A, B, and D, as well as GAC – International Trade Kilometre Rates at Locations Abroad.)

Note:  This document is intended only as a tool to facilitate discussion between the employee and authorizing manager prior to travel status. This tool may be subject to change.

Blanket Travel AuthorityFISCAL YEAR: ________________________________

Blanket Travel AuthorityTracking Number: _______________________________

Employee Name: __________________________________________________

Department: ______________________________________________________

Employee Signature: ________________________ Date (y/m/d): ____________

Delegated Manager Signature: ________________ Date (y/m/d): _____________

Blanket Travel AuthorityGeographic Location: ____________________________

Start Date (y/m/d): ___________________ End Date (y/m/d): ________________

Maximum number of consecutive travel days: _____________________________

Maximum dollar value/limitation for each individual trip: _____________________

Travel Advance: YES___ NO___ Specified Travel Advance Amount Limit: _______

Trip Purpose: _____________________________________________________

Article Ref.

Category

Yes = Y
No = N
N/A

Detail

3.4.1

Accommodation

 

Corporate apartment

     

Corporate residences

     

Hotel – daily room rate

     

Hotel – weekly room rate

     

Hotel – monthly room rate

     

Hotel – service charges

     

Bed and breakfast

     

Hotels – service charges

     

Motels

     

Lodging facilities

     

Commercial accommodation – other

     

Crown owned, leased, or operated facilities

     

Colleges

     

Universities

     

Educational institutions

     

Federal government training centers

     

Hospitals

     

Military establishment – Canadian

     

Military establishment – foreign

     

Tents

     

Trailers

     

Gov't & institutional accommodation – other

     

Non-commercial facilities

     

Private dwelling

     

Private accommodation – other

3.4.2

Additional business expense

 

Facsimiles

     

Health Certificate (Health Canada)

     

Inoculations

     

Internet connections

     

Office equipment – rental

     

Office equipment – transportation

     

Entry documents (CanPass)

     

Entry documents (NEXUS)

     

Passport

     

Photocopies

     

Photos – passport and/or visa

     

Required personal effects

     

Service charge – automated banking machine

     

Service charge – bank/financial institution commission

     

Service charge – credit/debit card usage

     

Service charge – government travel card usage

     

Service charge – safety deposit box

     

Service charge – traveller's cheques

     

Telephone expenses (business calls)

     

Telephone expenses (due to altered schedule/itinerary)

     

Vaccinations

     

Visa (entry permits)

     

Word processing services

     

X-rays

     

Business expense – other

3.4.3

Bottled Water

 

Bottled water – reasonable amounts of bottled water (based on receipts).

3.4.4

Currency exchange

 

Commission charged

     

Conversion gain

     

Conversion loss

     

Fee – automated teller machine service charge

     

Fee – service charge

     

Fee – travel card usage charge

     

Currency exchange – other

3.4.5

Dependant care

 

Up to $35 Cdn, per household per day

     

Up to $75 Cdn maximum, per household, per day

     

Dependant care – other

3.4.6

Home Communication

 

One 10-minute call home, each contiguous 3 day period

     

One 5-minute call home, each contiguous 3 day period

3.4.7

Incidental Allowance

 

100%, as per Appendix C or D, as applicable

     

75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable

     

100%, as per Appendix C or D, as applicable

     

75% (starting on the 31st consecutive day), as per Appendix C or D, as applicable

     

No meal rates established in Appendix D – incidentals as per Appendix C

     

International travel outside Canada or the continental USA – incidentals as per Appendix D

     

Other – provide explanation

3.4.8

Insurance

 

See Appendix A for insurance coverage

     

Insurance coverage – other

3.4.9

Meals

 

Daily Comprehensive Allowance

     

Breakfast – meal allowance Appendix D

     

Breakfast – prepaid (e.g. conference, flight, voucher, etc.)

     

Breakfast – high meal cost

     

Breakfast – receipted amount

     

Breakfast – other

     

Breakfast – 75% (starting on the 31st consecutive day)

     

Lunch – meal allowance Appendix D

     

Lunch – prepaid (e.g. conference, flight, voucher, etc.)

     

Lunch – high meal cost

     

Lunch – receipted amount

     

Lunch – other

     

Lunch – 75% (starting on the 31st consecutive day)

     

Dinner – meal allowance Appendix D

     

Dinner – prepaid (e.g. conference, flight, voucher, etc.)

     

Dinner – high meal cost

     

Dinner – receipted amount

     

Dinner – other

     

Dinner – 75% (starting on the 31st consecutive day)

3.4.10

Rest periods

 

Suitable rest period

     

Overnight stop after travel time of at least 9 consecutive hours

3.4.11

Transportation

 

Disrupted travel pattern (residence to workplace)

     

Docking fees

     

Ferries

     

Transportation fees – (not otherwise paid)

     

Parking – hotel, motel or corporate residence

     

Parking lot

     

Parking meter

     

Transportation prepaid

     

Passenger – no charge

     

Tolls (e.g. road, tunnel, bridge)

     

Airfare – Airport Improvement Fee (not included in ticket)

     

Airfare – business class (non-standard) paid by traveller

     

Airfare – departure taxes (not included in ticket)

     

Airfare – economy class (standard) paid by traveller

     

Airfare – military equipment/flight

     

Airfare – business class prepaid by Government of Canada

     

Airfare – economy class prepaid by Government of Canada

     

Airfare – private plane (e.g. rental/charter)

     

Airfare – seat selection fee for commercial, private and chartered carriers

     

Airfare – security charges (not included in ticket)

     

Airfare – unused segment(s)

     

Bus charter

     

Bus (inter-city)

     

Bus (local)

     

Change fee (paid by traveller)

     

Excess baggage/weight (paid by traveller)

     

Miscellaneous charge order (prepaid)

     

Miscellaneous charge order (not prepaid)

     

Rail – next higher class to economy class (standard)

     

Shuttles

     

Subway

     

Taxi chit utilized (do not enter charge)

     

Taxi receipts

     

Commercial – other

     

Motorcycle – rental

     

Motorcycle – helmet rental

     

Other mode of transportation

     

Private/leased aircraft

     

Snowmobile – rental

     

Snowmobile – insurance (not otherwise covered)

     

Snowmobile – privately owned

     

Snowmobile – helmet rental

     

Watercraft – privately owned

     

Watercraft – insurance (not otherwise covered)

     

Watercraft – rental

     

Crown owned and/or leased vehicle

     

Insurance charge (not otherwise covered)

     

Vehicle – other

     

Project Support Unit

     

Driver Hired

     

Private motor vehicle –  to public carrier/ return trip home

     

Private motor vehicle (Appendix B (international) kilometric rate)

     

Private motor vehicle – pick-up at public carrier/ return trip home

     

Rental – drop-off charge

     

Rental – fuel charge

     

Rental – insurance charge

     

Rental – compact

     

Rental – intermediate (standard)

     

Rental – large (non-standard)

     

Rental – other

     

Rental – insurance charge

     

Rental – Provincial Sales Tax

     

Rental – Quebec Sales Tax

     

Rental – Harmonized Sales Tax

     

Rental – Goods and Services Tax

3.4.12

Weekend Travel Home

 

7 week – economy return air fare

     

7 week – taxi

     

7 week – personal motor vehicle

     

12 weeks = 2 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

     

17 weeks = 3 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

     

22 weeks = 4 trips (economical airfare, ground transportation, plus meals and incidentals en route only)

3.4.13

Weekend Travel – Alternatives

 

Accommodation – receipt required

 

(a) By the employee

 

Meals 100%

     

Meals 75%

     

Incidentals 100%

     

Incidentals 75%

     

Weekend travel expenses – other

     

Dependant care

     

Insurance – personal responsibility and liability of the employee

3.4.13

Weekend Travel Home

 

Public carrier transportation via the government travel suppliers

     

Taxi

     

Personal motor vehicle

 

(b) By the employee's spouse, common-law partner, or dependant

 

Insurance – personal responsibility and liability of the employee